Records and Agenda Coordinator

The vibrant Village of Key Biscayne, incorporated on June 18, 1991, is in the center 1.25 square miles of a four-mile-long, two-mile-wide barrier island between the Atlantic Ocean and Biscayne Bay. The island is connected via a scenic causeway and bridges to the City of Miami, only seven miles away. Key Biscayne is a thriving residential community of more than 14,800 residents. Together with our residents, we are advancing our safe and secure village; thriving and vibrant community and local marketplace; engaging and active programs and public spaces; accessible, connected, and mobile transportation system; and resilient and sustainable environment and infrastructure.

The Village of Key Biscayne is seeking a Records and Agenda Coordinator.  The Records and Agenda Coordinator of the Village Clerk’s Office provides highly skilled administrative support and provides assistance in discharging the duties and overall management of the Village Clerk’s Office. This position exercises independent judgment in performing special functions under the supervision of the Village Clerk. Work emphasizes daily administrative work, departmental IT initiatives, working with the Village Clerk on emerging technologies and Agenda and Records Management strategies. Work may include customer service functions and interaction with the public and administrative support assignments for the Village Clerk.

Essential Duties and Responsibilities

Records Management

Coordinate the processing and fulfillment of public records requests in compliance with Florida law.

Assist the Village Clerk with the management, retention, scanning, and indexing of permanent public records as part of the Village’s records management program.

Maintain multiple systems including lobbyist registrations, advisory board memberships, contracts, resolutions, and ordinances.

File and organize official documents for the Village Council and the Office of the Village Clerk according to departmental procedures.

Council & Meeting Support

• Assist in the preparation, posting, and distribution of Village Council electronic agenda packets and required legal notices.
• Prepare the Council Chamber and other meeting venues for Village Council meetings.
• Attend official meetings to record and transcribe minutes as assigned by the Village Clerk.
• Coordinate Council travel arrangements, including airline reservations, hotel accommodations, transportation, and conference registrations.

Administrative Support

Customer Service & Other Duties

Minimum Qualifications & Requirements

Education & Experience

Knowledge, Skills & Abilities

Certifications & Other Requirements

SALARY RANGE :  $58,649 – $95,892

POSITION TYPE : Full-Time / Non-Exempt

APPLICATION PROCESS :

Interested and qualified applicants should submit cover letter, resume to : Juan C. Gutierrez, Human Resources Director, Village of Key Biscayne via E-mail : vkbjobs@keybiscayne.fl.gov

Village of Key Biscayne is an Equal Opportunity Employer and a Drug / Smoke Free Workplace

Qualified applicants are considered for employment and treated without regard to race, color, religion, sex, disability, marital, or veteran status (except if eligible for veterans' preference).