Research Program Manager II

Research Academic Program Manager II

The Research Academic Program Manager II is responsible for overseeing the operations of university wide research academic programs, managing daily tasks and group meetings, implementing events, process enhancements, and coordinating new initiatives.

Areas of responsibility include : Managing Postdoctoral Services Office (80%), including facilitating communication between postdocs, faculty, and university departments, ensuring compliance with policies, and advocating for the needs of postdoctoral fellows within the institution; in collaboration with the Director of Postdoctoral Programs, essentially acting as the central point of contact for all postdoc-related administrative matters. Other areas of responsibility (20%) include coordinating Faculty Excellence Programs, Humanities, Arts, and Social Sciences Advisory Group projects, and Strategic Initiatives including research communications, coordination of data, and creating and disseminating reports.

Essential Duties and Responsibilities :

• Postdoctoral Appointment Management : Postdoc onboarding and career management, such as participating in orientation, postdoc annual evaluation processes and individual development plans
• Managing postdoc job advertisements through LinkedIn
• Advising faculty and academic units on postdoctoral processes and procedures
• Facilitating approval of new postdoctoral appointments and re-appointments to ensure compliance
• Postdoctoral Communication and coordination : Managing postdoc mentorship programs & professional development opportunities
• Maintaining open communication with postdocs, faculty advisors, department chairs, and university administrative office, such as dissemination of information regarding policies, deadlines, and program updates
• Coordinating postdoctoral advisory committee meetings
• Monitoring currency and accuracy of information on postdoctoral services webpage and handbook
• Compliance and reporting : Ensuring adherence to university policies regarding postdoc appointments, research ethics, and safety protocols
• Generating reports on postdoc activities and program metrics
• Ensuring proper and confidential documentation of postdoctoral activities and progress
• Advocacy and policy development : Identifying issues impacting postdocs and advocating for solutions to improve their experience
• Collaboration with relevant stakeholders on policy changes to align with National Postdoctoral Association Standards.
• Faculty Excellence; Humanities, Arts, Social Sciences Advisory Group : Strategic Initiatives
• Research Communications : Coordinate with ORI office marketing and communications team to write and edit narrative to promote programs and initiatives related to research academic programs and strategic initiatives.
• Utilize ORI office technologies for widespread messaging to university scholars.
• Coordination of Data : Assist with data collection from benchmarks and academic literature related to research academic programs.
• Assist with creation and dissemination of surveys for data collection to inform research academic programs and analyze results.
• Create data-based reports on research academic programs as requested by internal or external stakeholders.
• Dissemination of Reports : Assist with creation of dissemination products to share within university and nationally related to research academic programs.

Preferred Qualifications :

Competencies :

This position is funded by research Facilities & Administration (F&A) support. Employment is contingent upon funding availability.

Compensation will be commensurate to candidate experience.

Equal Employment Opportunity

The University of Louisville is an Equal Employment Opportunity employer. The University strives to provide equal employment opportunity on the basis of merit and without unlawful discrimination on the basis of race, sex, age, color, national origin, ethnicity, creed, religion, disability, genetic information, sexual orientation, gender, gender identity or expression, veteran status, marital status, or pregnancy. In accordance with the Rehabilitation Act of 1973 and the Vietnam Era Veteran Readjustment Act of 1974, the University prohibits job discrimination of individuals with disabilities, Vietnam era veterans, qualified special disabled veterans, recently separated veterans, and other protected veterans. The University acknowledges its obligations to ensure affirmative steps are taken to ensure equal employment opportunities for all employees and applicants for employment. It is the policy of the University that no employee or applicant for employment be subject to unlawful discrimination in terms of recruitment, hiring, promotion, contract, contract renewal, tenure, compensation, benefits, and / or working conditions. No employee or applicant for employment is required to endorse or condemn a specific ideology, political viewpoint, or social viewpoint to be eligible for hiring, contract renewal, tenure, or promotion.

Consistent with applicable law, demographic information is collected for aggregate reporting requirements. Demographic information provided through this application is not available to hiring managers / committees and is not considered in hiring or employment decisions.

Assistance and Accommodations

Computers are available for application submission at the Human Resources Department located at 215 Central Avenue, Ste 205 - Louisville, Kentucky 40208.

If you require assistance or accommodation with our online application process, please contact us by email at employment@louisville.edu or by phone 502-852-6258.