Wholesale Coordinator

Location :

• Brooklyn, NY (Hybrid, must be able to commute to office) Reports To : Sales Account Manager About TONYMOLY USA TONYMOLY is a leading K-beauty brand known for innovation, creativity, and delivering high-quality skincare and cosmetics worldwide.
• Our U.S. team is fast-paced, collaborative, and focused on scaling growth across major retailers such as Ulta, Target, Amazon, Macys etc while maintaining the playful spirit of the brand.
• The Wholesale Coordinator will play a key role in supporting daily sales activities and ensuring seamless collaboration between the sales team, buyers, and retail partners.
• This role requires exceptional organizational skills and advanced excel capabilities to manage multiple priorities, maintain accuracy in order and product data, and keep cross-functional projects on track.
• The ideal candidate is detail-driven, proactive, and thrives in a fast-paced environment.
• Key Responsibilities Order & Operations Coordination Partner with Operations to track order status, shipping timelines, and resolve fulfillment issues.
• Communicate order updates, tracking details, and delivery confirmations to accounts.
• Follow up on PO discrepancies, SKU changes, shortages / overages, and resolve with cross-functional teams.
• Customer Setup & Product Data Manage item setup and maintenance in retailer systems (GXS, PIM, customer portals) and internal databases.
• Ensure product data accuracy across pricing, UPCs, pack sizes, and images.
• Market & Sales Preparation Organize and manage samples, line sheets, and product decks for market and sales meetings.
• Compile and submit product assets, copy, and specifications to retailers prior to launch.
• Vendor & Fixture Coordination Coordinate with vendors to produce in-store fixtures and displays.
• Manage artwork approvals, timelines, and delivery schedules to ensure on-time execution.
• Data & Reporting Pull, clean, and analyze weekly selling data from retailer portals.
• Build and maintain Excel reports and dashboards to track sales and promotional performance.
• Prepare and distribute performance reports to internal stakeholders.
• Account & Buyer Support Respond to buyer requests promptly and professionally.
• Maintain structured communication with accounts to ensure smooth execution of programs and promotions.
• Project & Promotion Support Maintain promotion calendars and track campaign execution.
• Coordinate timelines for new product launches, exclusives, and retailer-driven programs.
• Ad Hoc Projects Support additional wholesale initiatives and special projects as needed.

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