Specifications Coordinator

Job Summary :

The Specifications Coordinator is responsible for developing, reviewing, and maintaining product specifications and ingredient specifications to ensure compliance with regulatory standards and company quality standards. This role supports the product development, quality control, and manufacturing teams by ensuring that all specifications are accurate, up-to-date, and aligned with customer requirements and regulatory requirements.

Key Responsibilities :

• Develop, review, and maintain detailed product and ingredient specifications.

Collaborate with R&D, Quality Assurance, Production, and Supply Chain teams to gather required data and feedback.

Ensure specifications comply with all relevant food safety regulations and industry standards (FDA, USDA, FSMA, etc.).

Manage documentation updates and ensure version control throughout the product lifecycle.

Support internal and external audits by providing accurate specification data.

Assist in the resolution of specification discrepancies and customer complaints related to product specifications.

Monitor and track changes to raw materials, packaging, and finished goods specifications.

Maintain a centralized database of specifications for easy access and retrieval.

Provide training and support to staff on specification requirements and updates.

Stay informed about evolving food safety regulations and industry standards.

Qualifications :

Bachelor’s degree in Food Science, Food Technology, Chemistry, or a related field.

Proven experience in food manufacturing, quality assurance, or product development.

Strong understanding of food safety and regulatory requirements.

Excellent organizational and documentation skills.

Attention to detail and accuracy.

Effective communication and collaboration skills.

Proficiency in MS Office, ERP systems, and database management.

Preferred Qualifications :

Experience with specification management software.

Knowledge of allergen control and labeling regulations.

Familiarity with GMP, HACCP, and other food safety standards.

Work Environment :

Office-based with possible occasional visits to production sites.

Fast-paced environment requiring multitasking and attention to detail.

Determining compensation for this role (and others) at Vaco / Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco / Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company’s 401(k) retirement plan.

Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

EEO Notice

Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and / or to receive other benefits and privileges of employment, please contact HR@vaco.com .

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal .

By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

Privacy Notice

Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies.

California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here .

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to :

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.