Assistant to the Director (Assistant to Pre-K 4 SA CEO)

Administrative Support Supervisor

Job Summary

Under administrative direction, is responsible for supervising, coordinating, and overseeing administrative support operations for the Pre-K 4 SA's Office for the CEO. Coordinates, interprets, and oversees the implementation of strategic plans for administrative operations, board of directors meetings, and external partner cooperation; serves as a liaison between the office of the city council, the city clerk, and other city departments. Working conditions are in an office environment. Exercises direct supervision over assigned staff. Work Location Pre-K 4 SA Corporate Offices, 3510 S. W.W. White Rd., San Antonio, TX Work Hours 7 : 45 a.m. - 4 : 30 p.m., Monday - Friday

Essential Job Functions

• Directs, manages, and oversees administrative operations for the Pre-K 4 SA's CEO Office, including preparing agendas, briefings, talking points, and follow-ups for meetings, presentations, and external engagements.
• Manage Board of Directors relations, including coordinating appointments with the City Clerk, managing the board agenda process, and providing support to board members to ensure compliance with required trainings and document submission.
• Plans, prioritizes, assigns, supervises, and reviews the work of administrative staff responsible for providing professional, technical, and clerical support within the Pre-K 4 SA CEO's Office.
• Recommends and assists in the development, implementation, and management of processes and systems to improve organizational efficiency and effectiveness; establishes schedules and methods for providing effective services.
• Participates in the selection of professional, technical, and clerical staff; provides or coordinates staff training; works with employees to correct deficiencies; implements disciplinary procedures.
• Writes and edits communications materials for the Pre-K 4 SA's CEO, including speeches, scripts, talking points, and formal correspondence; and independently composes reports and memoranda for the Pre-K 4 SA's CEO using office equipment.
• Interviews, selects, supervises, develops, evaluates, counsels, and if necessary, disciplines personnel according to established COSA policies, procedures, and guidelines.
• Manages the flow of information in the Pre-K 4 SA's CEO Office.
• Prepares the Pre-K 4 SA's CEO for presentations, speeches, and official appearances.
• Participates in the development and administration of the departmental budget; directs and coordinates the budget monitoring system; provides policy direction and operating procedures regarding expenditures.
• Ensures alignment with Pre-K 4 SA's CEO organizational goals and agenda.
• Represents the Pre-K 4 SA's CEO at internal and external meetings when appropriate.
• Assists in assessing situations and gathering information to present for Pre-K 4 SA's CEO decisions.
• Assists in aligning opinions and recommendations presented to Pre-K 4 SA's CEO for effective outcomes.
• Serves as liaison between the Pre-K 4 SA's CEO, City Manager's office, City Council representatives, and outside agencies; negotiates and resolves significant issues.
• Assists in the support of a variety of boards and commissions, serving as departmental representative on special projects, committees, and task forces as assigned.
• Performs related duties and fulfills responsibilities as required.

Job Requirements

Preferred Qualifications

Applicant Information

Knowledge, Skills, and Abilities