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Customs Entry Writer Job at Coda Search│Staffing in Schaumburg

Customs Entry Writer Job at Coda Search│Staffing in Schaumburg

MediabistroSchaumburg, IL, United States
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Are you detail-oriented, organized, and ready to take the next step in your logistics career? Join our team as an Customs Entry Writer, where you’ll play a key role in ensuring smooth import operations, compliance with regulations, and outstanding service to our clients.

What You’ll Do

Responsibilities :

  • Review and organize import files to ensure all information and documentation is accurate and complete.
  • Communicate with Customer Service when additional documents or information are needed from clients.
  • Classify documentation based on operations system data and follow client-specific SOPs.
  • Support the Import Manager with classification and compliance needs.
  • Research and provide HTS or product codes when missing, ensuring accuracy for future use.
  • Input entry data and handle FDA (PGA) requirements, including “may proceed” releases.
  • Immediately notify clients when FDA exams are required (document or merchandise).
  • Prepare and annotate delivery orders with FDA release status.
  • Issue written instructions to carriers / steamship lines when shipments must be held for release.
  • Ensure shipments are properly released once clearance is completed.
  • Pass completed files to Post-Entry team for final assembly.
  • Monitor releases by Customs, FDA, and other authorities, and resolve census or entry errors.
  • Correct bill of lading and related errors promptly.

What We’re Looking For

  • High School Diploma or GED required.
  • 3+ years of entry writing and / or brokerage operations experience (data entry & PGA focus).
  • Experience with CargoWise One preferred; QuestaWeb a plus.
  • Strong knowledge of U.S. and international geography (countries, cities, ocean ports).
  • Proficiency in Microsoft Outlook, Word, and Excel.
  • Ability to work independently while delivering top-quality customer service.
  • Excellent attention to detail, organization, and multitasking skills.
  • Strong written and verbal communication abilities.

    • Why You’ll Love Working Here

    We know our success depends on our people. That’s why we offer a competitive benefits package designed to support your health, well-being, and future :

  • Medical, Dental, and Vision Insurance
  • Health Savings Account (HSA) – 100% employer-paid, plus $1,000 annual employer contribution
  • Short-Term Disability Insurance – 85% of base pay
  • Long-Term Disability Insurance – 60% of base pay
  • Life Insurance & AD&D Coverage – $25,000 each
  • 401(k) with Profit Sharing (annual contribution if eligible)
  • Paid Time Off (PTO) for work-life balance
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    Entry Writer • Schaumburg, IL, United States

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