Administrative Support Coordinator - Smeal Finance Dept

Administrative Assistant

The Smeal College of Business is seeking an Administrative Assistant that supports the general administrative functions of a wide variety of academic or administrative units; including greeting / referring / assisting visitors, customers, or staff; preparing documents and reports; compiling records; scheduling meetings; organizing and maintaining information; coordinating calendars; analyzing data including budgetary expenditures; and providing general office support.

Plan, organize, support, and coordinate daily office activities and administrative processes within an office or unit

Greet visitors and provide information; review, respond to, and direct inquiries

Provide support for scheduling, personal calendars, and travel arrangements

Coordinate meeting logistics including scheduling, material preparation, and agendas

Communicate with faculty, staff, advisers, parents, and students; respond to inquiries related to individual courses, degree requirements, or the overall academic program

Collaborate with faculty and department leadership to plan, schedule exams; respond to course availability and enrollment inquiries; order textbooks

Compose, review, and distribute internal and external communications

Collect, organize, research, and analyze information and data to prepare reports, presentations, summaries, contracts, and proposals

Create and maintain files and databases

Facilitate the process for reviewing requests and updating student course / program changes; process grade change forms, add, drop, and registration forms

Maintain inventory and order office supplies; arrange for equipment maintenance; process work orders for facilities needs

Resolve inquiries and ensure compliance with work unit and / or University policies and procedures

Support and coordinate special events; reserve spaces, develop itineraries, prepare materials, coordinate work between teams, and serve as point of contact with vendors

May perform non-routine and confidential administrative duties, and proxy responsibilities as authorized

May coordinate work assignments of department / unit support employees to ensure efficient work flow and processes

Coordinate student rating surveys

Assist with department or program website; review content and ensure that information is accurate

Coordinate the hiring process for program part-time employees

MINIMUM EDUCATION, WORK EXPERIENCE & REQUIRED CERTIFICATIONS General Equivalency Diploma (GED) or High School (HS) 2+ years of relevant experience; or an equivalent combination of education and experience Accepted Required Certifications : None

BACKGROUND CHECKS / CLEARANCES Employment with the University will require successful completion of background check(s) in accordance with University policies. Penn State does not sponsor or take over sponsorship of a staff employment Visa. Applicants must be authorized to work in the U.S.

SALARY & BENEFITS The salary range for this position, including all possible grades, is $38,300.00 - $55,500.00. Salary Structure - Information on Penn State's salary structure

Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children. For more detailed information, please visit our Benefits Page.

EEO IS THE LAW Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.