Administrative Assistant, HR (Hybrid): 25-00179ZipRecruiter • Newport Beach, CA, US

Administrative Assistant, HR (Hybrid) : 25-00179

ZipRecruiter • Newport Beach, CA, US

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Overview

Administrative Assistant, HR

Location : Newport Beach, CA (4 days on site)

JOB DESCRIPTION

As a Department Administrative Assistant, you'll play a key role in providing a broad range of administrative and technical support to the HR leadership team.

Partner, collaborate and provide comprehensive support to the HR department (department initiatives, meetings, or projects).
Book business travel and submit expense reports for HR leaders.
Maintain and update department distribution lists.
Coordinate and organize events (group business meals, meetings, and training sessions).
Treat and address applicable issues with utmost sensitivity and confidentiality.
Anticipate the needs of the HR leadership team and act accordingly.
General management of calendars for HR leadership.
Serve as a point of contact for all internal and external visitors and interact with them in a professional manner.
Prepare correspondence and documents using demonstrated proficiency in written communication.
Complete assigned processing, documentation, and reports using knowledge of applicable systems and contacts.
Complete miscellaneous tasks and projects.

Qualifications

2+ years of administrative experience supporting senior-level executive.

Strong experience with Microsoft Office 365 applications (Excel, PowerPoint, Teams, and Outlook) and Adobe Acrobat.

Approachable, professional, and self-motivated individual with a positive and collaborative attitude.

Ability to make independent decisions regarding planning, organizing, and scheduling work.

Excellent organizational skills, ability to prioritize and handle multiple tasks, independent thinking, maintaining confidentiality, use of discretion, ability to handle time-sensitive projects and adapt to changes quickly.

Excellent problem solving and administrative skills to handle a wide variety of complex situations.

Ability to resolve conflicts involving specific administrative responsibilities.

Extremely detail-oriented and uses sound judgment.

Excellent oral and written communication skills, ability to work well with all levels of people within the organization, inter-department coordination and organization skills.

Must have :

2+ years' experience or 4 year college degree

Calendaring / Meeting Coordination

Experience with event planning

Strong experience with Microsoft Office 365 applications (Excel, PowerPoint, Teams, and Outlook) and Adobe Acrobat

About Platinum Resource Group

Platinum Resource Group is a professional level consulting firm, providing resources to Fortune 1000 client companies in technology, human resources, accounting, finance, business systems and supply chain, on a contract and interim basis. PRG has operations in Orange County, San Diego, Los Angeles and San Francisco. As a W-2 employer we offer our consultants direct deposit bi-weekly payroll, health, dental, vision benefits, and referral bonuses.

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Hr Administrative Assistant • Newport Beach, CA, US