Executive Assistant, Cardiac Surgery - Jefferson Medical Group

Executive Assistant

The Executive Assistant provides support to the Vice President, assisting in everyday office needs and managing general administrative activities. Assists in electronic and paper filing, inventory, calendar, scheduling, and recordkeeping, reports, presentations, and projects (clerical aspects), distribution of mail, and other duties as assigned. Must be detail oriented and able to handle confidential information in professional manner.

Interacts with co-workers, visitors, and other staff consistent with the values of Jefferson. Manages project plans, scheduling, and program reporting requirements. Manages schedule and coordinates meetings with an ability to support complex ongoing meeting processes including capturing minutes and distributing updates and information. Creates correspondence, memos, presentations and / or reports ensuring accuracy and timeliness with completion. Answers incoming calls, greets visitors and guests, directing them as appropriate. Screens incoming communications; takes and delivers accurate messages; responds to requests by gathering and providing information and referring non-routine calls to the appropriate staff. Supports budget purchases. Manages accounts and performs general bookkeeping upon VP request.

High School Diploma Required; Bachelor's Degree preferred Minimum of two years' experience in an administrative role.