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School Bookkeeper

School Bookkeeper

Academy District 20Colorado Springs, CO, US
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School Bookkeeper

The School Bookkeeper performs the activities of preparing, transferring, transcribing, systematizing, or preserving records, and transactions. Keeps accurate and detailed bookkeeping records and prepares statements reflecting those activities.

The following statements are illustrative of the essential functions of the job and other key duties that may be required. The description may not include all functions performed by the incumbents in various locations. The district reserves the right to modify or change the duties or the essential functions of this job at any time.

The incumbent is required to :

  • Report consistently for work as scheduled
  • Perform other duties as assigned
  • Attain proficient or higher evaluations on established Performance Standards
  • Assist department head with maintenance of departmental budget
  • Assist in the daily activities of the general ledger accounting, including but not limited to, preparing and inputting journal entries, budget transfers, and bank reconciliations
  • Collect and maintain accurate accounts receivable entries
  • Compose, perform, and type routine correspondence and reports and update lists
  • Develop and implement office procedures and methods to ensure the efficiency of office operations
  • Develop and maintain required reports
  • Maintain and reconcile PTO and activity accounts at a district / school level
  • Maintain and / or prepare payroll records for guest and regular staff, including completing guest staff pay receipts, accounting for staff absences, and providing payroll records to Business Services
  • Maintain inventory of office supplies; order and stock materials and supplies as necessary
  • Maintain various databases, reports, and office filing systems
  • Make deposits in school checking account
  • Manage school petty cash fund
  • Perform a variety of bookkeeping procedures within the department and track various accounts and contracts; reconcile accounts and records; maintain / prepare budget records and summaries
  • Perform a variety of duties using various types of office equipment
  • Perform routine typing activities related to departmental functions
  • Prepare and process reports which require research, computation, and compilation
  • Process purchase orders and requisitions as required, track orders as received, and maintain records of school purchases
  • Process purchase requisitions for office equipment, maintenance needs, and staff expenses and office supplies
  • Responsible for ticket sales at all athletic events where admission is taken
  • Set up, file, and sort a variety of documents, to include sensitive and confidential information
  • Track general fund budget for the principal
  • Track / process accounts receivable and bank statement reconciliation

Knowledge, Skills, and Abilities :

  • Ability to adapt to changing technologies and to learn functionality of new equipment and systems
  • Ability to communicate effectively verbally and in writing
  • Ability to create, access, input, retrieve, and manipulate information in various software systems
  • Ability to establish and maintain accurate record keeping, document management, and filing systems
  • Ability to establish and maintain effective working relationships with individuals from many diverse backgrounds and professions including supervisors, administrators, coworkers, staff, students, parents, and the general public
  • Ability to follow oral and written instructions
  • Ability to greet and interact with the public in a courteous and professional manner
  • Ability to maintain confidentiality
  • Ability to manage simultaneous demands and set clear priorities
  • Ability to perform routine bookkeeping and clerical accounting tasks effectively and efficiently
  • Ability to work days, hours, locations, and assignments as directed by the supervisor within the position responsibilities
  • Ability to work independently without direct supervision
  • Commitment to the education of students as a primary responsibility
  • Communicates effectively with students and adults in a wide variety of settings
  • Computer proficiency including office productivity applications
  • Considerable knowledge of policies, procedures, and overall district functions
  • Demonstrated ability to manage simultaneous demands and set clear priorities
  • Demonstrated ability to work well with others in a team setting
  • Demonstrates citizenship, compassion, courage, discernment, excellence, honesty, hope, integrity, patience, perseverance, reliability, respect, responsibility, and trustworthiness
  • Demonstrates effective organizational and time management skills
  • Detail-oriented
  • Energetic, creative, innovative, flexible
  • Excellent cooperative, collaborative, and problem-solving skills
  • Knowledge of office methods and procedures including appropriate telephone etiquette
  • Knowledge of Special Education, other educational programming, and associated legal requirements as related to the needs of the students assigned to the teacher
  • Promotes a positive climate, culture, and community
  • Strong mathematical and analytical skills
  • Strong organizational, interpersonal, written, listening, and verbal communication skills
  • Student-centered and relationship-focused
  • Understanding of data privacy laws and their implications for the educational community
  • Willingness to participate in ongoing training as required

    • Work Environment :

  • The noise level in the work environment may alternate among quiet, moderate, and loud.
  • The incumbent is frequently required to interact in person and through communication methods with the students, public, and / or other staff.
  • The incumbent is required to work scheduled school / work hours and / or days.
  • The incumbent may be required to work extended school / work hours and / or days as directed.
  • Work is generally performed in a standard office environment.

    • Physical Demands :

  • Sits, stands, walks, stoops, kneels, and crouches / squats while performing duties
  • Has oral and auditory capacity enabling interaction interpersonally and / or through communication devices
  • Uses eyes, hands, and finger coordination enabling the use of equipment and writing utensils
  • Typical demands require staff to lift and carry up to 20 pounds, and may be higher for some assignments depending on position and student need; climb stairs, ladders, and / or stools; reach, hold, grasp and turn objects; use fingers to operate computer keyboards; feel the shape, size and temperature of objects

    • Cognitive Functions :

  • The staff member may be required to analyze, communicate, compare, compile, compute, coordinate, copy, evaluate, instruct, negotiate, synthesize, reason, and use interpersonal skills.

    • Required Qualifications :

    High school graduate - high school diploma or equivalent

    Preferred Qualifications :

    Compensation Range : $22.80-23.94

    Scheduled Weekly Hours : 17.5

    Hours per Day : 3.5 hour(s) per day

    Number of Days per Year : 190 Days M-F

    Benefits Eligibility : Under Part-time

    FLSA Status : United States of America (Non-Exempt)

    How to Apply :

    New applicants (including current district staff members) must use the Workday application portal. Documents emailed directly to a supervisor will not be considered for application purposes and will not receive a response. A completed online application also includes the following uploaded documents in PDF format :

  • A current resume

    • Please do not call to request site visits or interviews at the school / location. Please direct all inquiries via the email address indicated on the posting.

    Hiring Manager Email : sheehan.freeman-todd@asd20.org

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    Bookkeeper • Colorado Springs, CO, US