Public Records Technician

Records Technician

The Records Section is the repository for all records and reports documented by Sheriff's Office personnel. It functions as the memory bank for the entire agency and assembles information from a wide variety of resources in order to maintain complete and accurate case files. The Records Technician retrieves and disseminates public record information, upon request, according to Florida state statutes and receives monies and provides receipts for services provided to the public.

The public records technician will maintain a focus on the following : managing and completing all incoming public records requests from within and outside the agency; documenting and tracking all dates relevant to public records requests; corresponding with parties requesting public records; preparing written cost estimates in conjunction with public requests; collaborating with agency personnel to ascertain the volume and nature of the records requested; performing and coordinating redaction of confidential, exempt and sensitive information; utilizing agency software to identify, organize and redact public records; remaining current on law potentially impacting public records; maintaining and updating a list of exemptions to public records per Florida law.

General Description of Duties :

• Computer literate demonstrating proficiency inputting and retrieving information required to perform position tasks.
• Detail-oriented demonstrating excellent organizational skills with ability to work independently as well as multi-task.
• Ability to work in a time-sensitive but highly confidential environment.
• Demonstrated ability to effectively communicate information, verbal and written, to citizens, courts, and colleagues.
• Knowledge of public record laws and exemptions.
• Critical thinking ability to read and interpret statutes pertaining to public records laws.
• Perform other related duties, as necessary.

Minimum Requirements :

Additional Information :

PG 01 2080 Long Term Cap $ 76,918.40

The Sarasota County Sheriff's Office requires all employees to have either an associates degree, 60 equivalent hours from an accredited college or university or the Wonderlic Basic Skills Test. The Wonderlic Basic Skills Test measures verbal and quantitative skills. Sworn Law Enforcement and Corrections Deputies must achieve a minimum passing score of Verbal - 267 and Quantitative - 241. Civilians must achieve a minimum passing score of Verbal - 248 and Quantitative - 241.

Local institution to administer the Wonderlic : Suncoast Technical College 941-924-1365 ext. 62322. Fee $40 Hours of Operations : Monday through Thursday 7 : 30am to 3 : 00pm Friday 7 : 30am to 2 : 00pm. TESTING IS SCHEDULED BY APPOINTMENT ONLY.

If you are out of town, please contact your local technical institute. A complete report of passing scores must be submitted directly to the SCSO.

In compliance with the American Disabilities Act should you require any reasonable accommodation(s) to participate in the exam process, please advise the administering office and supply documentation so they may attempt to satisfy any special needs expeditiously.

If chosen for processing you will be required to submit to the following screening procedures : a comprehensive background investigation, a polygraph examination, medical examinations, drug and tobacco screening, psychological examination (certified and communications positions). By submitting this application you are agreeing to have a background investigator with the SCSO review any social networking websites that you might belong to. If you are not willing to submit to the above mentioned procedures, please do not submit an application.

Applicants who are found to be untruthful or omitted information on the application or during the background investigation process will be automatically disqualified and will not be eligible for future employment with the agency.

Applicants who are disqualified during the application process for not meeting the standards of the agency at the time of application submittal, or during the background investigation process will be eligible to reapply in one (1) year.