Director of Grant, Restricted and Endowment Funds Accounting

Job Description

The Grants, Restricted, and Endowment Funds Accounting Director is responsible for the comprehensive financial management of the College's sponsored projects, donor-restricted gifts, and endowed funds. This position ensures financial compliance with all applicable regulations, donor agreements, and institutional policies, while providing expert guidance to faculty, staff, and leadership. The ideal candidate will be a meticulous, detail-oriented professional with a strong understanding of fund accounting principles and a commitment to providing excellent customer service. The successful candidate will become a key member of the Financial Services team, which has a diverse range of backgrounds and experience. The team values kindness, clear communication, curiosity, accountability, and pride in Colby.

Essential Functions

To perform successfully in this position, an individual must be able to perform essential duties satisfactorily as well as possess education / experience, employ the knowledge, skills, and abilities as listed in representative fashion. Colby College actively supports the Americans with Disabilities Act and will consider reasonable accommodations to enable individuals with disabilities to perform the essential functions of the position. This listing of essential duties is not all-inclusive, but representative; other duties may be assigned.

1. Sponsored Programs (Grants & Contracts) Accounting :

• Manage the full life cycle of grants and contracts, including pre-award budget review, modifications and extensions, post-award invoicing and reporting, and close-out / reconciliation.
• Collaborate with principal investigators (PIs) to develop and review proposal budgets, ensuring they align with sponsor guidelines and institutional policies (e.g., Uniform Guidance).
• Establish new grant accounts in the financial system and monitor expenditures for compliance with approved budgets and award terms.
• Provide budget inputs to the Office of Financial Planning & Budget for the annual budget and quarterly forecast updates.
• Support audit and compliance reporting and deliverables, including the FISAP, Schedule of Expenditures of Federal Awards, A-133 audit, financial statement audit, and the NSF Research survey.

2. Restricted and Endowment Fund Accounting :

3. General Accounting & Compliance :

4. Training & Support :

Position Qualifications :

Preferred Qualifications or Skills :

Physical / Mental Demands :