Administrative Assistant

Administrative Assistant

Our patients are our number one priority! We're committed to giving children back their childhood!

Location : Frisco - Ambulatory Surgical Center

8 : 00am - 4 : 30pm Monday - Friday

Duties / Responsibilities

• Direct the administrative services including telephone; printing; filing; mailing; distribution of mail; travel planning; ensuring special project deadlines are met; preparing correspondence and reports requiring some understanding of technical matters; and responding to routine and non-routine inquiries using standardized policies and procedures.
• Simultaneously manage many tasks, in various stages of completion
• Assist with special projects and assignments (i.e. departmental continuing education programs, camps, etc.)
• Assist medical staff in maintaining current credentialing / certification / licensure / employee health checks maintain departmental personnel files.
• Ensure expense reports are accurate and filed following hospital policy.
• Manage provider schedules, communicate absences, schedule changes and conflicts in a timely manner including call schedules at all locations
• May be asked to schedule departmental meetings and take minutes, as needed
• Participate in hospital committees, as needed
• Ensures requirements for shadow students / other visitors are met; coordinates schedules for these as well as fellows and residents.
• Maintains positive and frequent communication with families; May assist in the scheduling of surgeries, associated peer to peers, and associated communications with the Surgery departments and surgeon teams.
• Helps with daily operation of a wide variety of activities within Department
• Abides by organizational and HIPAA guidelines, privacy practices, patient confidentiality, and patient rights
• Supports hospital and departmental performance improvement goals
• Supports quality care through compliance with departmental and organizational policies and guidelines, and external agency guidelines, standards, or regulations
• Supports departmental initiatives and change efforts
• Practices financial and resource stewardship
• Engages in strong communication, acts as team player in supporting mission and vision of organization, and abides by organization's core values
• Additional duties as assigned

Required Skills / Abilities

Working Environment