Executive Assistant to the VP of Enrollment

Requisition : 202500283S

Title :

Executive Assistant to the VP of Enrollment

FLSA status : Non-Exempt

Hiring Salary :

This position is a pay grade 17. Please see Pay Grade Table at : https : / / pa-hrsuite-production.s3.amazonaws.com / 116 / docs / 550174.pdf .

Occupational Category :

Technical / Para-Professional

Department : Office of Enrollment

Division :

Division of Enrollment

Open Date : 09 / 11 / 2025

Open Until Filled : Yes

Educational and Experience Requirement :

Bachelor’s degree required with five (5) years experience in administrative support or related field. Graduate degree preferred with 3-5 years experience in a higher education setting. Experience in Enrollment Management, Student Affairs, or Academic Affairs preferred. A combination of education, experience, and training that would produce the required knowledge and abilities could be considered.

Nature & Purpose of Position :

Provides complex administrative support for the Vice President of Enrollment

Primary Responsibilities :

Performs, coordinates, and oversees a wide variety of executive administrative duties in support of the Vice President (VP) of Enrollment. Coordinates and supervises program activities. Develops, coordinates, and implements assigned processes. Provides information pertaining to organizational procedures and policies to individuals within the institution or the general public which may involve research, compilation, evaluation, and distribution. Prepares reports and documents for internal and external constituents. May manage, direct, or provide financial or budgetary support. Coordinates, compiles, and evaluates data received from a variety of sources relating to the effectiveness of the assigned activity, program, or project. Receives inquiries and responds to questions and requests of a complex or confidential nature, referring any such requests which are controversial or specialized to the appropriate official. Assures compliance with federal and state laws and university rules and regulations as they apply to areas of responsibility. Researches issues of importance and sensitivity for preparation and dissemination of information to executive committees, academic departments, and enrollment committees, as well as other ad hoc committees which the VP may chair. Channels and facilitates communication from other departments, using independent judgment to determine those requiring priority attention. Prepares, reviews, revises, and distributes documents and general correspondence of a routine nature. Interprets and implements policy relating to the functions of enrollment, requiring the exercise of independent judgment, technical knowledge of the specific area of assignment, and of overall enrollment activities. Prepares agendas and keeps minutes of meetings, provides follow-up to items from meetings to ensure that decisions are implemented, develops schedules and priorities and plans the procession of work, reads and routes correspondence to the Vice President’s Office and keeps a log of correspondence for follow-up and future action, assign tasks, answer routine correspondence (i.e., email, written correspondence, or verbal), gathers information from different sources and prepare reports as needed, handles arrangements for meetings held on SHSU campus, answers telephone calls and provides accurate information, welcomes and assists visitors to the Office of the VP with their inquiries with appropriate resolutions to their questions. Performs other related duties as assigned.

Other Specifications :

Ability to organize work effectively and prioritize objectives with a high level of independent judgment and initiative. Ability to integrate resources, policies, and information for the determination of procedures, solutions and other outcomes. Skilled in directing multiple tasks, setting priorities, and organizing operations. Should be a self-starter and be able to function independently. Ability to establish and maintain effective working relationships with administration, faculty, staff and the public. Must exercise discretion and utilize strong reasoning and problem- solving skills. Strong written and oral communication and math skills. A working knowledge of Sam Houston State University would be helpful. Works closely with other campus or community constituents.

Full Time Part Time :

Full Time

Quicklink :

https : / / shsu.peopleadmin.com / postings / 44839

EEO Statement :

Sam Houston State University is an Equal Employment Opportunity Employer and Smoke / Drug-Free Workplace. All qualified applicants will receive consideration for employment without regard to race, creed, ancestry, marital status, citizenship, color, national origin, sex, religion, age, disability, or protected veteran status. The University takes seriously the initiative to ensure equal opportunity in the workforce and to comply with Title VII as interpreted by the U.S. Supreme Court. Sam Houston State University is an “at will” employer. Employees with a contract will have additional terms and conditions. Security-sensitive positions at SHSU require background checks in accordance with Education Code §51.215.

Annual Security and Fire Safety Report