Executive Assistant

We are seeking a highly organized, proactive, and tech-savvy Executive Assistant to support a senior executive at our fast-paced, growing software company. This role is instrumental in helping the executive stay focused, organized, and effective by managing key administrative functions, streamlining communication, and coordinating cross-functional projects. You'll be a trusted partner who thrives in a fast-moving, ever-changing environment.

A little more about us :

Proven is a pre-series A start up software company delivering a modern electronic medical record (EMR) to outpatient physical therapy clinics. Proven's Founders and Executive team have decades of experience successfully growing and scaling companies in healthcare. Our mission is to deliver an innovative and impactful solution to healthcare providers leveraging modern technology. At Proven, we are looking for bright, hard-working, and highly motivated individuals that want to be a part of our fast-growing company.

Location :

Remote, with preference for candidates in the DC Metro region or Mid-Atlantic area

Key Responsibilities

Executive Support

Manage and optimize the executive's calendar, coordinate meetings, track action items, and arrange travel

Prioritize and triage incoming emails, messages, and requests, handling or escalating as appropriate

Serve as the primary liaison between the executive and internal / external stakeholders

Prepare meeting materials, take notes, and track follow-up tasks and deadlines

Project Coordination

Support the organization and tracking of projects and strategic initiatives across departments (operations, tech, sales, marketing)

Help prepare executive presentations, reports, and internal / external communications

Ensure timely follow-up and accountability for assigned tasks and deliverables

Operations & Logistics

Support team logistics such as event planning, offsites, and operational coordination

Manage vendors and collaborate with staff to ensure smooth day-to-day operations

Confidentiality & Discretion

Handle sensitive information related to company strategy, personnel, and business relationships with the highest level of professionalism and confidentiality

What We're Looking For

3+ years of experience as an Executive Assistant or in an operational support role for senior leadership (startup or tech experience a plus)

Exceptional organizational and prioritization skills with the ability to manage multiple moving parts

Excellent written and verbal communication skills

Proactive, resourceful, and able to anticipate needs in a fast-paced, evolving environment

Tech-savvy and comfortable learning and using new software tools

Nice to Have

Experience supporting a senior executive in a software or technology company

Interest in startup culture, software development, or SaaS

Exposure to operations and / or light project management

What We Offer :

• A collaborative and flexible work environment
• Direct exposure to strategic decision-making and leadership
• Experience working with a hard driving yet human repeat entrepreneur
• Opportunities for growth as the company scales
• Competitive compensation, health benefits, PTO, and stock options