Senior Executive Administrative Assistant - Legal

Overview

Now is your chance to join an organization that drives change. We're a company that's consistently on top employer lists.

Why join us :

There is a reason we boast numerous awards like "Great Place to Work Certified" and "Best Place to Work" For Moms, Dads, LGBTQ, and VETS (just to name a few). At Deluxe, we know that great people make a great organization.

We value our people so offer the typical benefits (401K, PTO, Medical, Dental) PLUS : Flexible time off, volunteer time off, paid maternity / paternity leave, tuition reimbursement, pet bereavement and more!

A culture that keeps people. 42% of our team has been here for over 10 years. When we asked our team why, we heard the people, benefits, family / home time, diversity, and team culture.

Hybrid schedule, allowing you to work from home / remote several days per week

The incumbent will provide high-level executive administrative support to the General Counsel, Chief Administrative Officer (Executive). This role involves interaction with the New York Stock Exchange (NYSE) and the Securities and Exchange Commission (SEC), and regularly, the Board of Directors. The Executive Assistant will also support various functional groups reporting to the CAO and manage a broad range of administrative tasks. Responsibilities include, but are not limited to coordinating complex scheduling, arranging domestic and international travel, organizing all-hands meetings, processing and reconciling expense reports, managing the board portal and liaising with internal legal teams.

Key Responsibilities :

Provide comprehensive administrative support to the Executive and other designated leaders, handling both routine and advanced administrative tasks—often of a confidential nature—including calendar management, travel coordination, and professional correspondence.

Serve as an integral part of the Executive's office by proactively identifying opportunities to streamline workflows, enhance organizational efficiency, and deliver value. Manage systems for tracking reports, preparing for meetings, and executing large-scale events with a focus on cost-effectiveness and professionalism, while ensuring a high-quality experience for all participants.

Collaborate closely with internal teams to plan and execute functional and segment-wide events, such as town halls and all-hands meetings. Responsibilities include venue selection, catering, and coordination of meeting materials.

Prepare presentations and compose correspondence, as needed. Develop reports either proactively or upon request and take ownership of special projects as assigned. High attention to detail and commitment to quality are essential.

Draft, proofread, and edit sensitive documents and presentations.

Prepare, review, and process the Executive's expense reports in compliance with company policies, ensuring accurate coding, documentation, and timely submission.

Exercise sound judgment and discretion while working independently with minimal supervision. Most responsibilities are performed autonomously, with general guidance provided on priorities and goals.

Basic Qualifications :

High school diploma or GED, with a minimum of 6 years of clerical and administrative experience

Proficient computer and typing skills , with the ability to quickly learn and adapt to new systems and tools

Experience with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), with strong working knowledge of email, calendaring, and document preparation

Preferred Qualifications :

Associate degree in Business Administration or a related field, with 7+ years of experience providing administrative support to executive-level leadership

Experience in a legal environment or supporting a General Counsel, with a strong understanding of legal protocols, terminology, and confidentiality

Excellent written and verbal communication skills , with the ability to interact professionally at all levels of the organization

Proven ability to prioritize and work efficiently under pressure , managing multiple tasks and deadlines in a fast-paced, dynamic environment

Support onboarding of Board members and ELT members and support preparation of Board of Directors and committee meetings

Assist in assembling, formatting, and distributing board books and confidential prereads via secure board portal software (e.g., Boardvantage)

Willingness to work extended hours during board cycles, SEC filing periods, or corporate transactions and have the flexibility to travel as needed

Additional Basic Qualifications :

Must be 18 years of age or older

Compensation

The compensation range for this position is $50.00 - $55.00 hourly. This position will be eligible for commission or an annual performance incentive plan. The base pay actually offered will vary depending on job-related knowledge, skills, location, experience and take into account internal equity.

Benefits

In line with our commitment to employee wellbeing, our total rewards benefits package is designed to support the physical, financial, and emotional health of our employees, tailored to meet their unique and evolving needs. Our approach considers our employees' whole selves, ensuring they can thrive both in and outside of work. Here are some of the benefits we offer, which may vary based on role, location, or hours worked :

Healthcare (Medical, Dental, Vision)

Paid Time Off, Volunteer Time Off, and Holidays

Employer-Matched Retirement Plan

Employee Stock Purchase Plan

Short-Term and Long-Term Disability

Infertility Treatment, Adoption and Surrogacy Assistance

Tuition Reimbursement

These benefits are designed to enhance the health, protect the financial security, and provide peace of mind to our employees and their families.

Deluxe Corporation is an Equal Employment Opportunity employer : All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, disability, sex, age, ethnic or national origin, marital status, sexual orientation, gender identity or presentation, pregnancy, genetics, veteran status or any other status protected by state or federal law.

Please view the electronic EEO is the Law Poster which serves to inform you of your equal employment opportunity protections as part of the application process.

Reasonable Accommodation for Job Seekers with a Disability : If you require reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please direct your inquiries to deluxecareers@deluxe.com.

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