Administrative Assistant - Property Marketing

Administrative Assistant Property Marketing

The Administrative Assistant Property Marketing provides essential administrative support to the Property Marketing and Guest Services departments, helping ensure efficient and organized daily operations. This role requires professionalism, discretion, and attention to detail when handling confidential and time-sensitive information. Contributes to team success by performing routine administrative tasks, assisting with departmental priorities, and supporting internal communications and documentation processes.

Essential Duties and Responsibilities

• Supports department for purchasing processes for supplies and capital items. Assists with organizing records, copying, filing, scheduling, preparing documents, and assists with tracking petty cash transactions and processing reimbursements.
• Provides marketing scheduling and oversight for photo and video shoots, coordinating with internal departments, external agencies, influencers, and vendors.
• Processes contracts and invoices, submits POs, and follows up to ensure projects and initiatives remain on track.
• Manages and tracks deliveries and inventory and provides oversight for Property Marketing cage storage.
• Assists with procurement orders, sourcing, hotel bookings and transportation requests for influencers and partners, etc.
• Assists managing the VP, Property Marketing calendar, travel arrangements and monthly expense reports.
• Provides support for floor walks, events and projects.
• Performs other duties as assigned to support the efficient operation of the department.

Education, Experience and Qualifications

Knowledge, Skills and Abilities (KSA)

Licenses, Certifications and Registrations

Physical Requirements / Working Conditions Environment

Reasonable accommodation will be made in compliance with all applicable law.

As one of the largest private employers in the Inland Empire, San Manuel deeply cares about the future, growth and well-being of its employees. Join our team today!