Executive Assistant

Job Title

State of Colorado

Job Description

Positions in this class perform advanced administrative support to the State Public Defender, First Assistant, Chief Deputies and other State Office staff. Positions perform duties under limited supervision, which requires an advanced knowledge of administrative policies and procedures, and general understanding of OSPD activities and operations. Positions routinely handle details of a confidential and sensitive nature; apply a high level of experience, discretion and technical skills in completing assignments; and, typically operate with great latitude for independent judgment and initiative within established policies and procedures.

Primary duties and responsibilities include :

• Providing high-level and confidential administrative support to the State Public Defender, First Assistant, and Chief Deputies.
• Screening incoming calls and correspondence; formulating responses as appropriate, which may include complaints regarding regional office staff or activities.
• Preparing and proofing a variety of correspondence and distributing communications on behalf of senior management.
• Scheduling meetings and appointments; maintaining calendars; making travel arrangements; assisting in preparing meeting agendas and materials; and, may attend meetings to take notes.
• Performing a range of administrative duties for the State Office senior management team, as needed.
• Providing administrative and clerical support during the legislative session.
• Managing a variety of administrative files and records such as staffing reports, caseload statistics, organizational charts, mileage records, applicant files, business contacts, and other information relevant to management activities and operations.
• Leading, and participating in, ongoing and special projects and committees to implement or support state office or agency wide programs.
• Assisting with responding to PAIRR Record Requests.
• Assisting in the coordination of the annual management, fall training and other internal agency conferences.
• Chairing the awards committee for the annual fall conference.
• Performing routine administrative duties in support of the State Office staff and daily business activities.
• Purchasing routine and non-routine supplies and equipment for the office and staff within established policies and procedures.
• Responsible for ordering of statewide purchases.
• Maintaining the intranet site for the State office.
• Supervising administrative support staff within the State Office.
• Attending meetings and trainings as required.
• Performing other duties as assigned.

Minimum Qualifications

Education and experience :

Preferred Qualifications :

Licensing Requirements :

Knowledge :

Skills :

Supplemental Information

The Office of the Colorado State Public Defender provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, national origin, gender, age, sexual orientation, gender identity, religion, disability, marital status or other protected status, in accordance with applicable federal, state and local laws. Consistent with this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including the application and selection process. If you have a disability and require reasonable accommodation, please contact ADARequest@coloradodefenders.us.

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.