Accounts Payable Clerk

Job Description

Job Description

We are looking for a detail-oriented Accounts Payable Clerk to join our team in Newark, New Jersey. This is a long-term contract position, offering an excellent opportunity to contribute to a non-profit organization. The right candidate will ensure the seamless processing of vendor invoices, maintain accurate financial records, and support daily payment operations.

Responsibilities :

• Review and route invoices to the appropriate department accountant for allocation, coding, and approval.
• Verify check requests, confirm approver details, and apply date stamps to ensure proper documentation.
• Enter vendor invoices into the system after receiving the appropriate coding from the accountant.
• Reconcile, edit, and approve daily transaction batches before posting them into the system.
• Generate and issue checks according to established payment guidelines once invoices are selected for payment.
• Print financial reports and prepare payments on a daily basis.
• Conduct monthly reconciliations of vendor accounts to ensure accuracy and completeness.
• Maintain organized and up-to-date accounts payable files in compliance with organizational policies and accounting standards.
• Verify vendor invoices daily to confirm accuracy and authorization prior to payment processing.
• Proven experience in accounts payable or a similar role.
• Proficiency in invoice processing, including coding and check runs.
• Strong understanding of accounts payable systems and procedures.
• Excellent attention to detail and ability to manage high volumes of transactions.
• Organizational skills to maintain accurate financial records and files.
• Familiarity with reconciliation processes for vendor accounts.
• Effective communication skills to collaborate with internal teams and vendors.