Benefits & Payroll Specialist

Schedule : Full-Time

Job Overview : Nature's Grace and Wellness is seeking a detail-oriented and collaborative Benefits & Payroll Specialist to join our team. This role serves as a critical link between the HR and Accounting departments, ensuring adherence to all federal, state, and local tax laws and regulations. Expertise in payroll tax filings, W-2 issuance, benefit reconciliation, and compliance will be essential for success in this position.

Responsibilities and Duties :

• Partner with the Accounting department to ensure accurate and timely completion of all payroll tax filings, including state and local returns.
• Provide employee data to support payroll-related filings and reporting.
• Manage all aspects of the company 401(k) plan, including employee enrollment, contributions, plan compliance, vendor coordination, reporting, and responding to employee inquiries.
• Collaborate with Accounting to prepare and distribute W-2 forms to employees, verifying accuracy of wages, deductions, and tax withholdings.
• Stay current on federal, state, and local payroll tax regulations; implement updates to payroll processes as needed to ensure compliance.
• Serve as a primary contact for payroll-related audits and inquiries from government agencies, assisting with documentation and responses.
• Maintain accuracy and integrity of payroll and benefits data used for compliance and reporting.
• Conduct periodic audits of employee health benefits, reconciling billing statements against payroll deductions and employer contributions.
• Investigate and resolve discrepancies between benefit amounts in payroll systems and actual payments.
• Process payroll accurately and timely, including review of hours, deductions, adjustments, and compliance with wage and hour laws.
• Administer garnishments, child support orders, and other mandatory deductions in compliance with legal requirements.
• Manage unemployment claims and disputes, ensuring proper documentation and timely responses.
• Prepare and file workers' compensation claims, maintain related records, and support audits.
• Process employee reimbursements in accordance with company policy.
• Assist with preparation and submission of annual Form 5500 and other benefit-related filings.
• Utilize QuickBooks Online (QBO) for payroll and benefits-related functions, reporting, and reconciliation

Qualifications :

Requirements :

Nature's Grace and Wellness is an Equal Opportunity Employer : We are committed to a diverse workforce. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual preference or orientation, gender identity, age, marital status, pregnancy, military or veteran status, disability, or any other trait or status protected by federal, state, or local law.