Executive Assistant

Executive Assistant

The Executive Assistant will support the Vice President of R&D and R&D leadership team. Responsible for a wide range of administrative and executive support related tasks. Able to work independently with little or no supervision. The ability to interact with all staff sometimes under pressure, remain flexible, and able to work extended hours on an infrequent but as-needed basis.

A strong service attitude, excellent written and oral communication skills, detail orientation and consistent follow-through are critical in this role. The successful candidate will contribute to the positive company culture. Being proactive, resourceful, and efficient, with a high level of professionalism and confidentiality are crucial for success.

Essential Functions

• Partner with executive(s) to help them be more efficient and effective with their time, consistently maintaining strong communication and confidentiality.
• Make informed decisions to include prioritization of meetings and managing scheduling conflicts, keep executive(s) informed of changes and on schedule; prepare and distribute meeting materials.
• Participate in annual business and budget planning.
• Provide support for all department monthly / quarterly reporting.
• Prepare tools and analyze results of department's financial forecasting.
• Take a proactive approach to issues that arise and need immediate attention.
• Coordinate travel arrangements.
• Schedule, coordinate and support meetings including some held off site.
• Prepare correspondence to internal / external parties.
• General administrative tasks; database entry (ContractSafe); expense report processing (Certify); purchase order requisitions (Oracle); office supply purchasing.
• Special projects as requested.

Required / Preferred Education and Experience

Knowledge, Skills and Abilities

Physical Demands

ZOLL is a fast-growing company that operates in more than 140 countries around the world. Our employees are inspired by a commitment to make a difference in patients' lives, and our culture values innovation, self-motivation and an entrepreneurial spirit. Join us in our efforts to improve outcomes for underserved patients suffering from critical cardiopulmonary conditions and help save more lives.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.