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Compliance Manager - Affordable Housing

Compliance Manager - Affordable Housing

TREK Development GroupPittsburgh, PA, US
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TREK Development Group is a Pittsburgh- based real estate development firm specializing in building innovative and sustainable communities.

Our mission is to Create Value, Enhance Lives and Strengthen Communities. TREK Development Group recognizes the benefits of a flexible work schedule to both the employee and the employer and we offer a  flexible 40-hour work week and great benefits!   At TREK, we believe the right cultural fit is just as important as possessing the skills and qualifications for the job.  Our core values :

  • Aesthetics, Alignment, Collaboration, Compassion, Inclusiveness, Quality, Commitment, Empathy, Humility, Integrity and Responsibility are best described in our commitment to TREK’s Hospitality Covenant.

The Hospitality Covenant describes our core practices that we strive to achieve each day :

  • To treat everyone with the kindness we all want To do our own part to take care of the place where we live and work  To take the time to help each other achieve our goals and aspirations We believe that every member of the team is important to the success of the community and together we are committed to providing high-quality, community-focused housing.
  • We are currently seeking an engaged and passionate professional to serve as Compliance Manager to our Pittsburgh and Maryland regions.  The Compliance Manager is responsible for the compliance requirements of all programs associated with our communities.   In this role, you will focus on compliance with LIHTC, HOME, HUD, (PBV, TBV, and HCV) and PHA.  This Compliance Manager is responsible for fostering a positive working environment by utilizing a hands-on approach to create a productive work environment.  Under the direction of the Director of Property Management, the Compliance Manager is responsible for overseeing the compliance requirements of all programs associated with our communities.  This includes LIHTC, HOME, HUD, (PBV, TBV and HCV) and PHA to ensure our communities are compliant.

    • Essential Functions :

  • Update, develop and standardize procedural guidelines for administering and maintaining compliance with all affordable housing programs in the portfolio, including but not limited to management, tracking and response procedures for MORs, LIHTC audits, general agency inquiries, and lease-ups.
  • Pursue and maintain current, comprehensive knowledge of all affordable housing compliance programs present in the current or potential portfolio, ensuring awareness of and procedural guidelines for administering and maintaining compliance with those programs.
  • Prepare and submit documents, such as Management Plans, Project Status Reports (PSR), Annual Owner Certifications (AOC), Affirmative Fair Housing Marketing Plans, Tenant Selection Plans, demographics and lease packages, etc. for projects in operations and assist as needed for new properties.
  • Prepare and update Management Certifications to summarize regulatory as well as state, city and local requirements for properties.
  • Work with Director of PM to design, schedule, carry-out a comprehensive internal audit function with appropriate follow-up to monitor and assure company-wide compliance.
  • Work with Director of PM to prepare for MOR and other relevant agency audits.  Lead in drafting and reviewing responses to audit findings and provide follow-up to local teams to ensure ongoing compliance.
  • Provide Trek's management team with requirements for singular or upfront training requirements for sites and corporate employees associated with mitigating identified compliance risk factors.
  • Partner with Training Manager in assuring that our front-line staff and their managers have up-to-date, comprehensive, training resources to support their operations in the areas above and others as they are identified.
  • Review training department reports to assure all required training is being taken as scheduled and notify supervisors timely if not the case.
  • Responsible for on-time rent increase requests for all contract rents.
  • Ensure that all the correct forms and proper procedures are used for LIHTC compliance, subsidy programs and Housing Authority compliance.
  • Monitor correct usage of income and rent limits as well as utility allowances.
  • Ensures each property receives the annual income / rent limits and makes them effective within 90 days of release date.  Ensure each property receives the Utility Allowance schedule from HUD or completes the Utility study and makes them effective within 90 days of release date.
  • Oversees the waitlists, annual purge, and compliance to the programs.
  • Responsible for monitoring online compliance reporting for all properties.
  • Responsible for the on-time completion of the Rent Comparability Study needed for HUD.
  • Be available or present during any file review to answer questions.
  • Ensure all properties maintain compliance according to our companies SOP.
  • Monitor properties to ensure compliance related to EIV standards.
  • Oversee and track the reasonable accommodation and VAWA team to ensure compliance.
  • Be a HUD coordinator for the company and oversee related responsibilities.
  • Be knowledgeable of NSPIRE compliance and response.
  • These responsibilities are not limited to the above only; there are other duties as assigned.

    • Education & Experience :

  • Excellent written and verbal communication skills.
  • Enhanced computer skills, including Microsoft Office Suite.
  • Exceptional interpersonal and presentation skills, ability to lead people and get results through others.
  • Capable of organizing and managing multiple priorities and able to generate and create training solutions.
  • Incredible customer service skills and the ability to create a customer focused culture.
  • Ability to analyze workflow and create processes for efficiency and satisfactory MOR / file reviews. 5+ years' experience in Property management Multi-family LIHTC / HUD compliance in a supervisory role.
  • Knowledge of Maryland HUD & LIHTC required.
  • Tax Credit / HUD Certification from an accredited institution.
  • Knowledge of Industry Software including RealPage.

    • Physical Demands & Work Environment :

  • The employee is regularly required to move around the building or site.
  • May require travel dependent on business needs.
  • Must work under deadlines and ability to meet deadlines.
  • The person in this position needs to occasionally move about inside the office to access file cabinets, office machinery, etc.
  • The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  • Benefits include medical, dental, vision, employer-paid long-term disability, employer-paid basic life, 401k with employer contribution, and EAP.
  • If this sounds like a fit for your passion, skills and experience, we look forward to hearing from you.

    • Please visit our website to learn more about Trek Development Group http :

  • / / trekdevelopment.com .
  • An Equal Opportunity Employer.

    • All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.   Texting Privacy Policy and Information :

  • Message type : Informational; you will receive text messages regarding your application and potentially regarding interview scheduling.

    • Privacy :

  • No mobile information will be shared with third parties / affiliates for marketing / promotional purposes.
  • Message frequency will vary depending on the application process.

    • Msg & data rates may apply.

  • OPT out at any time by texting "Stop".
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