Administrative Assistant / Front Desk / Receptionist
Accurate Marine Environmental, LLC.Portsmouth, VA, USjob_description.job_card.1_day_ago
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job_description.job_card.job_descriptionHigh school diploma or GED equivalent required. Minimum of two years’ experience in administrative / office setting Proficient in Microsoft Office suite Proficient in Adobe Pro Must be able to obtain a TWIC badge Knowledge of Timekeeping processes to assist in payroll functions Experience in shipyard industry preferred Ability to work independently Ability to multi-task in a fast-paced environment and adapt quickly to changing priorities Skilled in editing skills with exceptional attention to detail Skilled in prioritizing tasks to ensure projects are successfully completed within established deadlines Skilled in MS Office suite and other software products Skilled in verbal and written communication Ability to handle confidential information with discretion Medical, Dental and Vision Insurance Accidental and Critical Illness Insurance Legal Resources Short-Term / Long-Term Disability Profit Sharing 401K Paid Time Off (PTO) – Vacation and Sick Holiday pay Annual performance evaluations Annual bonuses
Job Description
Job Description
Location : Portsmouth, VA
Schedule : Monday-Friday, 8 : 00 a.m.-4 : 30 p.m.
Job Overview :
We are seeking a dependable and detail-oriented Administrative Assistant to join our team. The ideal candidate must be skilled in Microsoft Excel, Word , and Adobe Acrobat Pro , and capable of managing a wide range of administrative tasks to ensure the smooth operation of our facility.
Key Responsibilities :
- Roll and manage phone lines at office opening and closing
- Answer incoming calls and take accurate messages
- Monitor facility cameras and manage facility access by operating gate system
- Screen all visitors and ensure proper sign-in procedures
- Create and submit access requests for employees and temp staff using Microsoft Outlook, Excel, Word, and Adobe Pro
- Receiving orders on P.O.'s in the ERP system
- Assist Payroll with managing time records for employees and temp staff
- Support Human Resources in hiring processes and onboarding
- Enter and manage data in Excel spreadsheets
- Scan and file job documents in electronic folders
- Maintain inventory of office supplies and coordinate with Purchasing for reordering
- Assist in booking hotel arrangements for out-of-town travel
- Other duties as assigned
Education :
Experience :
Skills Knowledge & Abilities :
Our benefits include :
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Administrative • Portsmouth, VA, US