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Administrative / Executive Assistant

Administrative / Executive Assistant

EngionixTampa, FL, US
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Overview : The primary responsibility of this position is to assist in completion of all administrative tasks assigned in functional departments throughout the organization as well as on company / client projects. Key responsibilities include interacting with our clients, our Associates, and our internal team members.

Responsibilities :

  • Develop strong interpersonal relationships with external and internal customers
  • Coordinate and document meetings, and follow through with deliverables
  • Prepare PowerPoint presentation materials for internal and external meetings
  • Monitor project status, project schedules, and budgets when necessary
  • Prepare, organize, and distribute project-related items to project stakeholders
  • Resolve any urgent project-related issues and be involved in company / client projects
  • Report and escalate to management any administrative / project issues when necessary

Position Requirements :

  • Bachelor’s degree
  • Bilingual skills (English and Spanish); fluency in English is a must!
  • Two to five years of experience as an administrative assistant in a project-based or similar organization, preferably with a Civil / Structural engineering services firm
  • Excellent written and verbal communication skills
  • Strong time management skill
  • Strong working knowledge of Microsoft Office tools, cloud-based software, and / or project management tools
  • Solid organizational skills with attention to detail and multitasking abilities

    • Ideal Candidate :

  • Has an unwavering customer service orientation to internal and external customers
  • Is courteous and respectful to others under all circumstances and maintains a flexible approach / demeanor
  • Dependable and reliable, especially during tackling urgent situations
  • A self-starter who takes ownership and pride in work; a go-getter
  • Completes tasks and projects with minimal supervision
  • Effectively communicates with project stakeholders (internal and external clients, contractors, clients of our clients)
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