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Executive Assistant to VP & Division Manager - Orlando

Executive Assistant to VP & Division Manager - Orlando

DeAngelis DiamondOrlando, Florida, US
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DeAngelis Diamond is an innovative, award-winning, national construction management firm, specializing in healthcare, commercial, and multi-family construction. We are headquartered in beautiful Naples, Florida, and nationally ranked as an ENR Top 400 Company.

We are searching for an outstanding Executive Assistant to VP & Division Manager to join our team. If you are a great communicator, have a passion for construction, and have an insane need and desire to be part of building great projects, then please read on!

What you'll be doing :

  • Manage the Division Manager's schedule and appointments.
  • Coordinate meetings and prepare necessary materials, agendas, and meeting notes with follow-up action items.
  • Act as primary point of contact for the Division Manager.
  • Provide administrative support for other members of Orlando Leadership team that report to Division Manager.
  • Attend meetings with Division Manager as an engaged participant. Take notes and act on agreed upon items with limited direction.
  • Participate in strategic planning meetings with Orlando Leadership team and assist in follow-through action items throughout the year.
  • Assist Division Manager in processing contracts, change orders, lease agreements, and other signatory documents.
  • Handle phone calls, emails, and correspondence.
  • Prepare presentations and providing administrative support for meetings as needed.
  • Coordinate logistics for conferences and special events on behalf of Division Manager.
  • Coordinate travel arrangements and compile expense reports.
  • Assist with administrative responsibilities within the local office including communicating with building management, creating seating charts, ordering supplies, and general office management.
  • Lead planning (or coordinate with teams) for company events such as Christmas Party, team building, community service, etc.
  • Collect internal monthly reports from project teams, learn hot to review reports, and provide summaries to Division Manager.

What you need for this position :

  • Ability to proactively initiate and self-direct with a high degree of emotional intelligence.
  • Detail-oriented mindset with the capacity to proactively follow up and follow through on all assigned tasks with a "can-do" attitude.
  • Excellent organizational and time management skills.
  • Outstanding communicator : able to synthesize complex information into simple, actionable insights and ability to communicate technical building processes with construction and non-construction team members equally.
  • Commitment to providing a positive experience for all project stakeholders, clients, design professionals, subcontractors, and team members.
  • Commitment to mastering and developing your career and personal goals through continual learning opportunities such as DeAngelis Diamond Academy, conferences, seminars, workshops, and courses.
  • Entrepreneurial team player.
  • Proficient computer skills in Microsoft Office Suite including Powerpoint.
  • Experience with Procore, Box, DocuSign, and Bluebeam preferred.
  • Associate's Degree in Construction Management or Business Administration preferred, not required.
  • Notary Public (within 30 days)
  • Strong personal integrity and has the highest ethical standards.
  • Able to function in a positive, friendly, high-energy, and collaborative environment.

    • What's in it for you :

  • Top-tier market salary & bonus program.
  • Team up with other high-performing coworkers.
  • Top-notch Medical Insurance
  • DD Wealth Builder Program. (401k 100% match up to 6% + up to 4% discretionary Profit Sharing)
  • Wellness reimbursement to assist in your fitness and wellness.
  • PTO : 1st year : 8 days; Years 2-5 : 18 days; 6-10 Years : 23 days, 11+ Years : 28 days
  • Additional Time Off : 11 Paid Holidays, and your birthday off.
  • Veterans Day Off for our Veteran Team Members
  • Volunteer Time Off : 2 paid days to devote to volunteering for the nonprofit of your choice.
  • Educational Reimbursement Plan
  • Team Member Referral Bonus Program
  • Maternity & Paternity Care Plans
  • Adoption Assistance Program
  • Direct Deposit Paycheck
  • Weekly Pay Schedule
  • Free Snacks and Drinks
  • Costco or Sam’s Club Membership

    • Drug test, background check, and eligibility to work in the U.S. required.

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