Administrative Assistant

Job Description

Job Description

We are looking for an organized and detail-oriented Administrative Assistant to join our team on a contract to permanent basis. In this role, you will provide essential support to ensure the smooth operation of our office, including handling scheduling, correspondence, and administrative tasks. This position is ideal for someone with strong communication skills and a proactive approach to problem-solving.

Responsibilities :

• Coordinate and manage scheduling for appointments and meetings, ensuring seamless organization.
• Prepare detailed minutes during meetings and assist in creating reports on a regular basis.
• Establish and maintain a structured filing system to keep records accessible and organized.
• Update office policies and procedures to align with current standards and practices.
• Research and purchase office supplies, negotiating deals with suppliers to optimize costs.
• Provide a welcoming and organized environment for visitors by offering general support.
• Act as a liaison between managers and administrative staff, addressing queries and requests effectively.
• Handle inbound and outbound calls, ensuring inquiries are managed promptly and professionally.
• Manage email correspondence, responding to messages and maintaining clear communication channels.
• Assist with coordinating and planning business-related meetings and events.
• Minimum of 2 years of experience in an administrative or similar role.
• Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
• Strong skills in customer service and handling inbound and outbound calls.
• Ability to manage email correspondence efficiently and professionally.
• Proven experience in scheduling appointments and coordinating meetings.
• Excellent data entry skills with a high degree of accuracy.
• Basic office skills, including organization and multitasking.
• Effective communication abilities to interact with visitors and team members.