MANAGEMENT ANALYST 1

Job Description

Job Description

• Position is full-time and requires onsite presence in San Diego, CA or Port Hueneme, CA

Job Summary :

VSolvit is seeking an experienced, qualified candidate for a full time Management Analyst 1 position with an Active Secret Clearance that will support NSWC PHD in San Diego. Services include providing comprehensive administrative, technical, and logistical support to department leadership, front desk support and access control, along with other related services.

As with any position, additional expectations exist. Some of these are, but are not limited to, adhering to normal working hours, meeting deadlines, following company policies as outlined by the Employee Handbook, communicating regularly with assigned supervisor(s), and staying focused on the assigned tasks.

Responsibilities :

Provide general administrative assistance, including preparing personnel records, exit materials, answering phone calls, and greeting / assisting visitors with building navigation

Schedule meetings and conference rooms, ensuring rooms are prepared with necessary IT equipment

Recommend alternatives to improve efficiency and cost savings

Maintain metrics, trackers, records, and material transmittal forms, ensuring accuracy and completeness

Coordinate management schedules, including standard meetings, interviews, conference room reservations, and leadership calendars. Anticipate and resolve scheduling conflicts

Identify, develop, collect, and report metrics as required

Support the development, review, and update of technical documentation ensuring compliance with NSWC PHD processes, policy, and procedures

Coordinate with logistics representatives to arrange deliveries and pickups

Issue, deactivate, and maintain records for employee and visitor badges

Enforce building policies and procedures

Prepare and maintain conference rooms for meetings

Maintain and archive visitor logs, delivery logs, checklists, and other required records

Create and post building signage, including policy updates, schedules, and maintenance notices

Prepare and update desk / office nameplates and reserved parking signs

Manage lost and found items

Keep bulletin boards and lobby information displays current

Maintain building seating assignments and associated records

Manage desk key inventory and issue logs

Maintain and update muster lists and assist with evacuation procedures

Track and manage special access badges and associated logs

Ensure front desk and lobby areas remain clean and organized

Assist security personnel with badge report retrieval and verification

Verify visitor documentation before granting access

Secure front entrances at closing in coordination with security staff

Maintain and update visitor access request logs and calendars

Prepare and distribute updated security checklists

Support mass document destruction processes as needed

Maintain both virtual and hard copy visitor logs for all categories (daily, long-term, contractors, packages, etc.)

Support the development, planning, coordination, and tracking of projects

Basic Qualifications :

Associate’s degree in Business, Management, Public Administration, or related discipline and 1+ years directly related DoD experience

In lieu of degree, 2-3 years hands-on experience with USN administrative systems and procedures (ERP, LOCUS, DTS, PRT, etc…)

1-3 years knowledge and experience using the Microsoft Suite including SharePoint, Power BI, Excel, Outlook, and Teams

If applicable : If you are or have been recently employed by the U.S. government, a post-employment ethics letter will be required if employment with VSolvit is offered

1-3 years knowledge or experience in the DoD or Government environment

Active DoD SECRET Security Clearance

Preferred Qualifications :

Experience with US Navy and NSWC PHD processes and systems preferred

1-3 years of technical experience in support of the Department of Defense (DoD) efforts to include; system support, logistics / equipment support, and programmatic support

Project or Program Management Professional Certification or Certified DAWIA Level 2 or 3 in Program Management

Direct experience with U.S. Navy and NSWC PHD processes and systems preferred

Company Summary :

Join the VSolvit Team! Founded in 2006, VSolvit (pronounced 'We Solve It') is a technology services provider that specializes in cybersecurity, cloud computing, geographic information systems (GIS), business intelligence (BI) systems, data warehousing, engineering services, and custom database and application development. VSolvit is an award winning WOSB, CA CDB, MBE, WBE, and CMMI Level 3 certified company. We offer a customizable health benefits program that best meets the needs of its employees. Offering may include : medical, dental, and vision insurance, life insurance, long and short-term disability and other insurance products, Health Savings Account, Flexible Spending Account, 401K Retirement Plan options, Tuition Reimbursement, and assorted voluntary benefits. Our goal is to grow together and enjoy the work that we do as a team.

VSolvit LLC is an Equal Opportunity / Affirmative Action employer and will consider all qualified applicants for employment without regard to race, color, religion, sex, national origin, protected veteran status, or disability status.