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Real Estate Executive Assistant

Real Estate Executive Assistant

Jelle GroupPrior Lake, MN, US
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Job Description

Job Description

We are seeking a highly organized, forward-thinking, and dynamic Real Estate Executive Assistant to join a one-person real estate team with big vision. This unique role combines traditional real estate support with property management responsibilities and innovative projects like AI implementation and social media strategy. We work hard, we dream big, and we have fun doing it. If you’re someone who thrives in a fast-paced environment, loves variety in your work, and wants to be part of a growing real estate business, this role is for you.

What We Offer

  • Flexible, dynamic work environment with variety in daily tasks.
  • Opportunity to be at the forefront of AI-driven real estate innovation.
  • Growth potential as the business and property portfolio expand.
  • Collaborative, supportive work culture with direct mentorship.
  • A work-hard, play-hard atmosphere where success is celebrated and fun is part of the journey.

Compensation :

$52,500 - $57,500 yearly

Responsibilities : Real Estate Duties

  • Manage client communications, scheduling, and follow-up.
  • Coordinate showings, inspections, closings, and vendor appointments.
  • Prepare contracts, disclosures, and listing documents.
  • Maintain and update CRM / database with leads, contacts, and transactions.
  • Create property listings, coordinate photography, and manage MLS input.
  • Provide high-level administrative support to ensure smooth daily operations.

    • Property Management Duties (10–15 rental units)

  • Act as the primary point of contact for tenants and owners.
  • Oversee leasing process : applications, screenings, lease agreements, renewals.
  • Coordinate maintenance requests and vendor services.
  • Conduct property inspections and ensure compliance with leases.
  • Track rent collections, late payments, and prepare basic financial reports.
  • Assist with marketing vacant units and reducing turnover times.

    • AI & Innovation Integration

  • Research, test, and implement AI tools to streamline workflows.
  • Develop and maintain AI-driven systems for client communication, lead generation, and marketing.
  • Recommend and document best practices for AI adoption in the business.

    • Social Media & Marketing

  • Manage social media accounts (Instagram, Facebook, TikTok, LinkedIn, etc.) with a focus on consistent, engaging content.
  • Create and schedule posts for property listings, client stories, and educational real estate content.
  • Monitor engagement, respond to inquiries, and grow brand presence online.
  • Shoot, edit, and publish short-form video content (Reels, TikToks, YouTube Shorts) and longer video tours or testimonials to increase visibility and engagement.
  • Assist with newsletters, email campaigns, and community outreach initiatives.

    • Qualifications :

  • Exceptional organizational skills with the ability to juggle multiple priorities in a fast-paced environment.
  • Strong written and verbal communication skills, with a professional yet approachable demeanor.
  • Tech-savvy and quick to learn new platforms; experience with CRMs, scheduling tools, and AI applications a plus.
  • Creative eye for marketing and social media content (photo, video, copywriting, editing).
  • Problem-solver with a proactive mindset who can anticipate needs and take initiative.
  • Valid real estate license or willingness to obtain one preferred (not required).
  • Previous real estate or property management experience preferred.
  • Willingness to learn new tools and platforms.
  • Familiarity with social media content creation and analytics.

    • About Company

    With over 12 years of experience as a top-producing realtor in the South Metro, I’ve had the privilege of helping hundreds of clients buy, sell, and invest in real estate. My business has grown on a foundation of exceptional client care, strong market knowledge, and a passion for guiding people through one of life’s most important decisions. In addition to residential sales, I also manage a growing portfolio of rental properties, giving me a well-rounded perspective on the real estate market.

    What sets us apart is our commitment to personalized service and family values. We believe real estate isn’t just about transactions- it’s about relationships, trust, and creating lasting value for clients. As I expand into building a small but powerful team, the focus remains on delivering customized, client-first experiences while embracing innovation, technology, and growth. We work hard, dream big, and never lose sight of what matters most : serving clients with integrity and care.

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    Real Estate Assistant • Prior Lake, MN, US

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