Accounting Specialist

Accounting Specialist

The Accounting Specialist is responsible for performing a variety of accounting and bookkeeping duties for Dallas County.

Job Duties

Assists in planning, organizing and directing the County's accounting functions, including general accounting for capital and fixed assets, liabilities, assets, revenue and expenditures and the preparation of related financial reports.

Assists with receivables and payables for multiple departments; audit claims on behalf of Department Heads and the Board of Supervisors; creates and distributes invoices to internal and external customers.

Perform routine reconciliation operations which involve a variety of documents that may require cross-referencing to identify causes of disagreement.

Assist with compiling documentation of County capital assets and construction projects for the County's Annual reports; tag all new capital assets; prepares capital asset inventory spreadsheet for external auditors.

Assists with updating the County's insurance policy for buildings, vehicles, equipment, and other assets; breaks-out annual insurance invoice by department for payment.

Track and tag fixed asset equipment and maintain listing.

Maintain Financial Policy Handbook by reviewing, developing and updating accounting policies and procedures as appropriate. Researches / analyzes the impact of internal and external policy and procedure changes and reports findings to the Director and Assistant Director.

Comply with federal, state and local financial requirements by studying existing and new regulations, enforce adherence to requirements and advising the Director on needed actions.

Gather and manage grant files for all County departments. Prepare grant financial reporting for the annual audit.

Evaluate and analyze operational workflow and recommend process improvements to the Director and Assistant Director when applicable.

Prepares cost estimates for use by departments in budget preparation; verifies the intended use of equipment to determine if the item will meet the user's need.

Prepares financial reports for departments and the County as needed.

Maintains appropriate documents and files.

Plans, organizes, and evaluates a variety of countywide procurement and purchasing functions including resource management, commodity and service solicitation, contracting, and evaluation of policies and procedures to ensure compliance with regulatory standards and business needs.

Monitors contracts and performs analysis to ensure vendor compliance in terms of quality, quantity, cost, and delivery.

Perform other duties as assigned.

Qualifications

EDUCATION / EXPERIENCE

• Associate's Degree in Accounting, Finance, or related field.
• One to three years of related work experience in the procurement field.

KNOWLEDGE / SKILLS / ABILITIES

Supplemental Information

The work is typically performed while intermittently sitting, standing, or stooping. The employee occasionally lifts light and heavy objects. The work is typically performed in an office. Eligible to telecommute in limited situations with the approval of the Director of Finance & Operations.

The above statements are intended to describe the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as an exhaustive list of all responsibilities, duties and skills required of employees assigned to this job. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.

Dallas County is an Equal Opportunity Employer. Women, minorities and persons with disabilities are encouraged to apply.