Executive Assistant to the Provost

Job Description

Job Description

The Executive Assistant provides proactive administrative support to the Provost. Serve as the primary contact for the Office of the Provost, fostering a cordial and professional atmosphere for faculty, staff, students, and guests. Work cooperatively with a variety of areas across the institution.

This is a full time, benefits eligible, hourly position with a hiring range of $28.14-$35.19 per hour.

Core Responsibilities :

• Provide efficient administrative support to the Provost and Associate Provosts by prioritizing contact with and managing the day-to-day operations of the office including scheduling meetings, maintaining schedules, organizing and preparing materials and agendas, drafting correspondence and minutes. Work with other senior administrative support staff to coordinate meetings and mutual work.
• Make travel arrangements for the Provost, and prepare and submit related expense reports, maintaining appropriate records, as needed.
• Provide administrative support for the groups and committees that the Provost leads or participates in. Take and maintain minutes for the Strategy & Programs Committee of the Board of Trustees.
• Work with the Director of Finance and Operations and Associate Provost on project management and assessment of strategic initiatives.
• Maintain materials and documents for the office. Manage associated web pages.
• Provide administrative and logistical support for the Middlebury chapter of Phi Beta Kappa. This includes working with the chapter secretary and service providers to put on two induction ceremonies each year, as well as, ordering certificates and supplies
• Manage the nomination processes for Honorary Degree recipients and Commencement speaker.
• Organize, plan, and run special events, as needed

Requirements

Physical Demands and Working Conditions :

Work is performed in an office environment and requires the ability to operate standard office equipment and keyboards.

Other :

An offer for this position is contingent upon successful completion of a criminal background check and references.

Benefits

As an employee of Middlebury College in Vermont or the Middlebury Institute in California, you will enjoy being part of a vibrant supportive community.

Middlebury offers its employees excellent compensation and competitive health, dental, life, disability, generous retirement matching, and vision benefits, and a generous time-away program - up to 34 days per year, increasing as the term of service lengthens. Employees are eligible for robust educational assistance programs. The result is a very high quality-of-life in a gorgeous setting. Middlebury Colleges offers its employees excellent compensation and other perks of employment including :

Middlebury College is an equal-opportunity employer where diversity, equity, and inclusion are core values. To this end, the College recruits talented and diverse faculty, staff, and students from across the United States and around the world. Middlebury College encourages applications from women, people of color, people with disabilities, and members of other protected classes and historically underrepresented communities. The College also invites applications from individuals who demonstrate an ongoing commitment to advancing diversity, equity, and inclusion in the workplace.