Facilities Engineering Coordinator

Job Description

Job Description

Description : JOB SUMMARY

Under the general supervision of the Director of Facilities, the Facilities Engineering Coordinator provides direction, communication, and coordination for the Facilities Director, Supervisor, and all contractors by organizing and prioritizing responsibilities, resources, materials, and tasks. Responsibilities include managing work orders, preventive maintenance, tracking and reporting, and addressing Helpdesk requests to ensure timely completion and proper prioritization. The role also involves developing and reviewing plans, implementing and scheduling preventive maintenance, ordering, receiving, and staging materials, scheduling efficient use of resources, and overseeing work assignments in accordance with The Joint Commission, federal, state, and local guidelines, as well as organizational and departmental policies and procedures. This position acts as the primary point of contact and liaison between the Facilities Engineering department and other hospital staff, contractors, and vendors, ensuring clear communication and prompt resolution of facilities-related issues.

STANDARDS OF PERFORMANCE

• Coordinate and oversee daily operations of the Facilities Department, including work orders, preventive maintenance, and Helpdesk requests, ensuring timely completion and proper prioritization.
• Ensuring compliance with safety, infection control, OSHA, TJC, state, and federal requirements.
• Serve as the primary point of contact for all facility-related matters, coordinating with internal departments, architects, engineers, contractors, and vendors.
• Track and report on project progress, work orders, performance indicators, and budgets; prepare written and verbal reports for the Director of Facilities as needed.
• Assist in project budgeting, monitor expenditures, and maintain adequate inventory of supplies, equipment, parts and office materials.
• Schedule and coordinate required testing, inspections, and certifications (e.g., fire alarms, emergency systems, life safety equipment); maintain accurate documentation of results with the assistance of the Safety Officer.
• Provide orientation for contractors and ensure infection control risk assessments, construction logs, and safety records are completed and maintained.
• Support departmental performance improvement initiatives by collecting, entering, and monitoring related data.
• Fill out and deliver purchase requisitions to material Management.
• Participates & serves on committees as required by regulations or as appointed by the Director of Facilities.
• Round facilities project sites to ensure compliance with accordance with Joint Commission, federal and state, organizational and departmental policies and procedure.
• Coordinate smaller facilities projects as needed or assigned.
• Greet visitors, vendors, and contractors professionally, ensuring they are properly directed and supported while onsite.
• Develop and maintain strong working relationships across departments to ensure effective communication and coordination of facility needs.
• Participate in continuing education, required committees, and performance improvement programs.
• Performs other duties as needed, requested, or required.

Requirements :

Minimum Level of Education : Completion of high school education, equivalent to a high school diploma. Bachelor’s Degree in Facilities Management, Construction Management, Engineering, or related field preferred.

Formal Training : Knowledge of building systems such as HVAC, MEP, roofing, and controls. Experience in developing and managing preventive maintenance programs and vendor service contracts. Organizational and time management skills for handling multiple projects at once. Familiarity with state and local building codes, fire codes, and inspection protocols. Effective communication and interpersonal skills for collaborating with contractors, vendors, and both internal and external stakeholders. Analytical, planning, and problem-solving abilities. Ability to interpret project specifications, scope documents, and vendor agreements. Professional demeanor, integrity, and a customer-focused approach.

Licensure, Certification, Registration : Must have a Valid Georgia driver’s license and a safe driving record.?

Work Experience : Minimum of five (5) years of experience in facility operations, maintenance coordination, or project oversight, preferably in a healthcare or institutional setting.?

Computer Skills : Advanced computer literacy with the capability to effectively use Microsoft computer software, including Outlook, Word, Excel, and PowerPoint, as well as helpdesk database systems.