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ROME GROUP is hiring : Advertising & Events Administrative Coordinator in St. Cha

ROME GROUP is hiring : Advertising & Events Administrative Coordinator in St. Cha

MediabistroSt. Charles, IL, United States
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National Wood Flooring Association

Position Description

Position : Advertising & Events Administrative Coordinator

Reports to : Advertising & Brand Growth Director

Summary

The Advertising and Events Administrative Coordinator supports the management of advertising sales and sponsorship fulfillment for the association’s print and digital platforms. This role ensures advertisers and sponsors receive timely, accurate service and deliverables. This position also supports key aspects of meeting planning and execution of the association’s expo, as well as other industry-related events, both internal and external. Additionally, the coordinator works directly with members to facilitate the registration process for all trade shows and meetings.

Responsibilities

Advertising & Brand Growth

  • Assist with coordinating advertising sales for print and digital publications.
  • Track advertising inventory, provide advertisers with material reminders, and ensure all submissions meet specifications and deadlines.
  • Maintain advertising and sponsor databases and email lists; ensure up-to-date records and contacts.
  • Create advertising emails and update content on web and email platforms.
  • Create advertising analytics reports and maintain knowledge of ad performance.
  • Cultivate relationships with advertisers.
  • Entry and content management for association award program.
  • Perform other duties as assigned.

Meetings & Trade Shows

  • Provide administrative support for planning annual conferences, workshops, and webinars.
  • Answer convention / meetings phone line and assist with attendee and exhibitor registration processing, attendee communication, exhibitor communication, and event materials preparation.
  • Manage updates in multiple software solutions.
  • Manage the collection of exhibitor COIs (Certificate of Insurance).
  • Assist Meetings & Trade Show Director with convention / meetings sponsorship fulfillment.
  • Assist Meetings & Trade Show Director with convention / meetings signage.
  • Coordinate the preparation and shipment of materials for Expos and other industry events.
  • Perform other duties as assigned.

    • Qualifications

  • 1–2 years of experience in administrative, advertising, or event coordination roles (association or nonprofit experience a plus).
  • Strong organizational skills and attention to detail.
  • Excellent written and verbal communication skills.
  • Proficiency with Microsoft Office Suite; familiarity with CRM, AMS, or email marketing systems is a plus.
  • Working knowledge of Adobe Creative Suite, WordPress, and Google Analytics.
  • Ability to manage multiple tasks and meet deadlines in a fast-paced environment.
  • Willingness to travel occasionally for association events and trade shows.

    • PLEASE SEND RESUME VIA EMAIL TO : debbie.edgar@nwfa.org

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    Hiring Event • St. Charles, IL, United States