Project Administrator - Willcox, AZ

Job Description

Job Description

Founded in 1908, Flintco now employs more than 800 people in 8 cities serving clients in healthcare, education, hospitality, sports and industrial. Flintco also self-performs concrete, steel erection and excavation. Nothing matters more to us than the quality and growth of our people. Our teams are smart, humble and disciplined. Flintco is recognized for its commitment to safety and quality, using Lean principles as a guide to continuous improvement. The five guiding principles of our Ethos are : Safety, Integrity, Quality, Accountability and Honesty. We live it every day.

Job Summary

The Project Administrator is responsible for providing diversified clerical and administrative to one (or more) people within a specified office or project, using personal computer and computer network, other office equipment, internal accounting systems, etc. The Project Administrator will serve as facilities manager in the maintenance of his or her Project Office. The Project Administrator will also ensure that all company programs are carried out in accordance with company’s policies and procedures and within guidelines of state and federal laws. This person can be locally based or someone willing to work on remote projects with a per diem.

Essential Duties and Responsibilities

To perform in this position successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Act as liaison between own department / supervisor and others, such as other departments, external contacts, clients, etc. Such liaison may be required to arrange meetings, clarify and resolve problems, coordinate work, maintain working relationships and public relations, etc.
• Type variety of documents, many highly confidential, using personal computer with word processing software. Set up and / or maintain filing systems, (both hard copy and electronic).
• Screen phone calls, handle routine items, pass others along to supervisors.
• Take notes and transcribe correspondence, meeting minutes, etc. Photocopy documents as required.
• Process day-to-day administrative items such as expense reports, check requests, state licensing administration, operating budgets, etc. per supervisor's authorization.
• Compose correspondence for supervisor's signature as directed. Coordinate and process administrative items for supervisor's signature.
• Compile data and information and prepare reports for executives and other parties. Prepare reports for management, as needed.
• Prepare special reports, studies, statistical analyses, brochures, etc. per supervisor's request. Such items would usually require research, development and / or interpretation of data.
• Exercises good interpersonal skills by gladly assisting others to accomplish work of the organization, even if it is outside the scope of regular duties.
• May be required to perform project control duties on a project specific basis. Performs other duties as assigned by the supervisor.

Knowledge / Skills / Ability

Ability to initiate or adapt to new company policies and programs. Ability to perform accounting and clerical work. Ability to work within precise standards of detail and accuracy. Ability to select appropriate forms and administrative tools to perform essential functions. Ability to read and comprehend specifications, legal, and contract documents. Proficiency with computer, software (MS Office Suite, accounting programs, etc.) and office machines. Excellent communication and interpersonal skills. Knowledge of current state and federal labor laws and regulations.

Education

4-year accounting or business-related degree or an equivalent combination of education and experience.

Experience

5 years accounting and / or administrative experience or an equivalent combination of education and experience.

Physical Requirements