Administrative Assistant-WV State Treasurer's Office-Kanawha Co.

Administrative Assistant-Wv State Treasurer's Office-Kanawha Co.

Salary : $30,000-$35,000; salary commensurate with training and experience. Full-time employees of the West Virginia State Treasurer's Office (WVSTO) are eligible for Public Employee Insurance Agency benefits and a number of other benefits available to state employees.

Location : Charleston, WV

Job Type : Full-time Permanent; Not in the Classified Service; FLSA : Non-Exempt

Division : WVSTO Administration

Reports To : Senior Administrative Specialist

Nature of Work

Under the direct supervision of the Senior Administrative Specialist, this position receives visitors and phone calls for the State Treasurer's Office (WVSTO) while also aiding other areas of the office with administrative duties. The Senior Administrative Specialist outlines work methods and work duties with detailed instructions. Work hours are 8 : 30am to 4 : 30pm; position is not eligible for teleworking.

Job Duties

Serves as the chief phone operator; answers and forwards incoming calls that come to the main WVSTO switchboard.

Receives visitors at the front desk by greeting, welcoming, directing and announcing them appropriately.

Assists the Senior Administrative Specialist, Facilities Manager and Assistant Treasurers as requested.

Maintains office security by following safety procedures and controlling access of STO offices through the use of the facilities security system.

Assists the WV Retirement Plus division with administrative tasks.

Performs general filing responsibilities.

Scans documents.

Drafts correspondence and compiles mailings.

Assists other staff as needed.

Notifies Senior Administrative Specialist when potential problems arise.

Assists with related special projects, as required.

Minimum Qualifications

Graduation from a standard four-year high school or the equivalent required. Associate degree (A.A.) or equivalent from two-year college or technical school preferred; six months to one-year related experience and / or training; or equivalent combination of education and experience.

Required Knowledge, Skills, and Abilities : Excellent verbal communication skills. Excellent interpersonal and customer service skills. Basic understanding of administrative and clerical procedures. Knowledge of general office procedures including typing, filing, and a variety of office equipment. Knowledge of the correct use of English grammar. Knowledge of WVSTO rules, regulations, and procedures. Ability to greet the public and work well with others. Ability to use the WVSTO computer systems.

Other Information

The State Treasurer's Office provides equal opportunities to all employees and applicants for employment without regard to race, sex, color, religion, national origin, age, disability, veteran status, or any other factors made unlawful under applicable federal and state laws. Equal employment opportunity applies to all terms and conditions of employment, including hiring, placement, promotion, termination, layoff, recall, transfer, leave of absence, compensation, and training. Applicants have rights under the following Federal Employment Laws : Family Medical Leave Act and Equal Employment Opportunity. To perform this job successfully, an individual must be able to perform each essential job duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential job functions. This job opportunity is not in the classified service and is not covered by the West Virginia Division of Personnel merit system. Therefore, interested persons must apply directly to the hiring agency as directed above.