Associate Administrative Assistant

Minnesota JobsMinneapolis, MN, US

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Associate Administrative Assistant

Anoka County Job Training Center is dedicated to fostering the success of both individuals and employers through comprehensive workforce development services. Our mission is to empower the community by providing essential resources and support to enhance career opportunities and economic growth. We are seeking a motivated and detail-oriented Associate Administrative Assistant to join our team.

The Associate Administrative Assistant performs work under direct supervision. In this role, you possess beginner to working knowledge of subject matter, handle basic issues and problems associated with department administration and clerical support, and refer more complex issues to higher-level staff. This is a full-time, non-exempt, on-site position. Interviews will take place the week of October 6th, 2025 for those selected to move forward in the hiring process.

Pay & Benefits

Salary : $45,177.60 to $53,081.60 ($21.72 to $25.52 per hour).
2025 Anoka County Salary Schedule Grade 26 : $45,177.60 to $60,964.80 ($21.72 to $29.31 per hour).
24 days of paid flexible time off and up to 12.5 paid holidays.
Comprehensive insurance, including medical, dental, vision, flex benefits and more.
Medical and dental clinic exclusive to employees, located at the Anoka County Government Center.
Pension plan and other retirement investment options.
Advancement / professional development opportunities.

Work Location

This position will work at Blaine Human Services Center, located at 1201 89th Ave NE, Blaine, MN 55434.

Expected work hours are Monday - Friday 8 : 00 a.m. - 4 : 30 p.m.

Job Duties and Responsibilities

Provide clerical and secretarial support for the department and troubleshoot basic issues related to department administration.

Deliver remarkable customer service while answering phones, providing front desk support, assisting walk-in guests, and reserving facilities.

Sort, process and distribution of incoming and outgoing mail and scanning documents to staff.

Respond to phone call inquiries from the public, providing accurate information and transfer of calls.

Coordinate and prepare materials for various projects and mass mailings.

Provide back-up support in the career lab assisting customers on the computer and with job search.

Create and edit memos, letters, reports, and presentations as directed. Enter data into systems as needed.

Act as a liaison and point of contact for the department as assigned.

Perform special projects, clerical tasks and other duties as assigned.

Qualifications and Requirements : Minimum Knowledge, Skills, and Abilities Needed

Requires a high school diploma

Preferred Knowledge, Skills, and Abilities Needed

Strong written and verbal communication skills

Organizational skills

Multitasking ability - manage calls, visitors, and administrative tasks simultaneously

Attention to detail

Problem-solving skills

Adaptability - adjusting to changes in schedules, procedures, or technology

Team collaboration - supporting colleagues when needed

Physical Demands and Work Conditions

Standard office environment

Vision abilities required by this job include close vision, distance vision, and the ability to adjust focus, such as to work on computers. Ability to see colors, shades, and brightness

Hearing abilities required for general and phone communication, signals, and machine sounds

Assignments are sedentary, occasionally alternating between sitting, standing, walking, crouching, and kneeling as required to perform job responsibilities. Frequent wrist and finger manipulation to complete computer work

Occasional lifting of 10-20 lbs.

Equipment used includes computers, phones, and standard office equipment

Occasional travel to other county work sites as needed. Travel between work sites may require driving a county vehicle and / or a personal vehicle

Selection Process

It is important that your application show all the relevant education and experience you possess. This information will determine which candidates will proceed in the selection process. A submitted application is also used to verify the answers to any supplemental questions.

Pre-employment Requirements

Anoka County has determined that successfully passing a pre-employment criminal / driving background check, drug screen and DOT physical, and / or other qualifications checks may be necessary for certain positions. Applicants may be required to sign an informed consent form allowing the County to obtain to conduct such screenings and / or verify their qualifications in connection with the position sought. Applicants who do not sign the informed consent form will not be further considered for the position.

About Anoka County

As the fourth largest county in Minnesota, we depend on the diversity, dedication, determination, and innovation of our employees. We offer a wide range of career opportunities for people with a variety of personalities, abilities, knowledge, and life experiences who can come together for the single purpose of serving Anoka County's 369,000 citizens in a respectful, innovative, and fiscally responsible manner. If your career aspirations resonate with our mission, we invite you to Find Your Path with Anoka County! Hear from other Anoka County employees here.

Commitment to Affirmative Action and Equal Opportunity Employment

Anoka County is committed to the principles of our Affirmative Action Plan and Equal Employment Opportunity. It is the policy of Anoka County to recruit, hire, train, and promote persons in all job titles, without regard to race, color, creed, religion, sex (including pregnancy and gender identity), national origin, marital status, genetic information, status with regard to public assistance, physical ability, sexual orientation, or age except where such status is a bona fide occupational qualification. It is the policy of Anoka County to make employment decisions in a manner that will further our Affirmative Action Plan and Equal Employment Opportunity.

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Administrative Assistant • Minneapolis, MN, US