Administrative Assistant - Central Procurement

Administrative Assistant

The Pennsylvania State University Office of Central Procurement seeks an experienced administrative professional to provide organizational support for a growing 60+ member team. The Administrative Assistant will support the Director of Procurement, Assistant Directors of Procurement, Procurement staff, and serve as backup to the Administrative Assistant to the Associate Vice President for Procurement, Contracts, and Accounts Payable / Chief Procurement Officer.

Responsibilities include : Plan, organize, support, and coordinate daily office activities and administrative processes within an office or unit Greet visitors and provide information; review, respond to, and direct inquiries Provide support for scheduling, personal calendars, and travel arrangements Coordinate meeting logistics including scheduling, material preparation, and agendas Compose, review, and distribute internal and external communications Collect, organize, research, and analyze information and data to prepare reports, presentations, summaries, contracts, and proposals Create and maintain files and databases Monitor and maintain budget, process financial transactions, track expenditures, process budget revisions, and assist with budget preparation and projections Maintain inventory and order office supplies; arrange for equipment maintenance; process work orders for facilities needs Resolve inquiries and ensure compliance with work unit and / or University policies and procedures Support and coordinate special events; reserve spaces, develop itineraries, prepare materials, coordinate work between teams, and serve as point of contact with vendors May perform non-routine and confidential administrative duties, and proxy responsibilities as authorized May coordinate work assignments of department / unit support employees to ensure efficient workflow and processes May interview, train, and direct the work of other support staff, students, and wage payroll personnel

The successful candidate must possess : Strong verbal and written communication skills and the ability to collaborate with coworkers within and outside of the Procurement unit Excellent customer service skills Ability to maintain confidentiality regarding sensitive documents and situations Demonstrated ability to multitask and meet deadlines Effective decision-making skills Excellent organizational skills and problem-solving abilities High level of accuracy in work and attention to detail

This position offers a flexible work arrangement that combines remote and on-campus work. Typically, will work remote 1 day per week and in office 4 days per week. Questions related to flexible work should be directed to the hiring manager during the interview process.

Minimum Education, Work Experience & Required Certifications General Equivalency Diploma (GED) or High School (HS) 2+ years of relevant experience; or an equivalent combination of education and experience accepted Required Certifications : None

Salary & Benefits The salary range for this position, including all possible grades, is $38,300.00 - $55,500.00.

Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children. For more detailed information, please visit our Benefits Page.

EEO IS THE LAW Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.