BCDPHA Budget - Coordinator 1

BCDPHA Budget Coordinator 1

State of Louisiana

Depends on Qualifications

Baton Rouge, LA

Unclassified

R-001822

University of New Orleans

Job Duties and Other Information

Supports work through the coordination of team operations, coordination and management of grants budgets, and fiscal management for the Bureau of Chronic Disease Prevention and Healthcare Access (BCDPHA) Operations Division of Support Services.

Coordinates with BCDPHA Operations Division of Support Services programs in the development of specific grant budgets and budget narratives.

Reviews grant budgets and prepares related documents for operations and program staff.

Supports the annual budget planning process by coordinating schedules, identifying and communicating status and deadlines.

Assists in monitoring and reviewing payroll and fringe benefits expenditures for accuracy as the budget is spent during the fiscal year.

Researches, compiles, verifies, and analyzes budget and financial data to support operations.

Evaluate and reconcile monthly contract invoices and reported expenditures.

Assists with all accounts payable tasks such as preparing and payment of bureau invoices and purchase order creations.

Assists supervisors and managers in preparing documents for routine contracts, MOUs, CEAs, RFPS, grants agreements, reports, amendments, and sub-grant agreements.

Performs administrative support activities such as maintaining files and central records.

Contact partners and vendors for documents & other operational requests.

Tracks purchases as requested by division staff.

Tracks, monitors, and maintains backup documentation as per LDH policy.

Other tasks as assigned.

Qualifications Required :

Bachelor's Degree, or Associate's degree plus 3 years of professional experience, or 6 years of professional work experience.

Excellent analytical and critical thinking skills; effective organizational and time management skills.

Great attention to detail and follow-up.

Ability to manage projects, assignments, and competing priorities.

Proficient in the use of Zoom, Teams, and Microsoft Office, including but not limited to Outlook, Word, and Excel.

Desired : Advanced degree.

Minimum 1-year professional experience with LaGOV, ECC, and eProcurement.

Minimum 1-year professional experience with budget and grant management.

Minimum 1-year professional experience with contract invoices.

Relevant industry certifications.