Facilities Liaison and Contract Coordinator (Charleston)

Facilities Liaison and Contract Coordinator

Position Type : Classified Faculty / Non-Faculty / Administration Non-Faculty

Pay Band : 5 Level 2

Department : Campus Services

Job Purpose : The facilities liaison and contract coordinator contributes to the creation of a positive campus experience by collaborating with Aramark, Barnes and Noble, Facilities Management, Procurement, and other campus departments and outside contractors to provide satisfactory auxiliary facilities. There are eleven dining locations operated by Aramark including three residential dining halls, five retail operations, and three provisions on demand (PODs) in addition to a campus catering kitchen and three remote catering kitchens. Other auxiliary facilities operated by Barnes and Noble include a bookstore, high-end retail shop, and game day spirit shop in TD Arena. This position coordinates facility maintenance and the procurement of equipment and services, and manages approximately ten contracts with outside vendors in support of auxiliary operations. Provides administrative support, and serves as procurement card liaison. This position also processes insurance claims relating to state and commercial insurance policies and works with FEMA to determine expenses eligible for reimbursement due to storm / other declared disasters.

Minimum Requirements : Bachelors degree or a high school diploma with at least two years of relevant work experience. Candidates with an equivalent combination of experience and / or education are encouraged to apply.

Required Knowledge, Skills and Abilities : Strong interpersonal skills and experience interacting with diverse populations / individuals. Ability to establish and maintain effective working relationships. Ability to communicate effectively. Ability to effectively plan and organize activities and prioritize and complete tasks according to schedules and goals. Ability to formulate and implement administrative policies and procedures. Ability to analyze, solve problems, and prepare and present reports. Must be highly proficient in Microsoft Excel and Word. Must be highly organized and show great attention to detail. Must be able to interpret, explain and enforce contract terms and conditions. Must be able to tour facilities, not all of which are equipped with elevators, and traverse a fairly large urban campus. Experience using Banner Finance, eProcure, and AiM system helpful. Knowledge of state procurement code and processes a plus. Knowledge of DHEC requirements pertaining to food service operations a plus.

Additional Comments Regarding Position : Some evening and weekend work may be required. Special instructions to applicants : Please complete the application to include all current and previous work.