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Staff Accountant

Staff Accountant

Aston CarterDes Plaines, IL, US
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Accounting Position

Responsibilities :

  • Perform account analysis and monthly reconciliations to ensure accuracy of general ledger balances.
  • Prepare and post both recurring and non-recurring journal entries.
  • Prepare supporting schedules for IRS Form 990 and other required tax documents.
  • Assist with year-end audit preparation, including the creation of PBC (Prepared by Client) schedules and research of reconciliation discrepancies.
  • Support the annual insurance renewal process, including premium allocation and invoice preparation.
  • Maintain the fixed asset ledger, including acquisitions, disposals, depreciation, tagging, and physical location tracking.
  • Perform month-end close activities related to fixed assets.
  • Prepare monthly capital expenditure (CapEx) reports and spending plans.
  • Ensure compliance with internal policies and federal regulations for assets purchased under direct sponsored projects.
  • Evaluate and maintain Construction in Progress (CIP) projects, including annual fringe adjustments.
  • Oversee property reports and ensure timely submission to federal agencies or sponsors.
  • Maintain detailed records for equipment purchased through direct sponsor projects.
  • Coordinate BI-Annual government inventories and annual reporting for insurance and audit purposes.
  • Approve and document property sign-off at project closeouts.
  • Process cash receipts, including entering deposits, posting batches, and reconciling daily / monthly activity.
  • Research and resolve payment discrepancies.
  • Manage online payment tracking and processing of incoming wire transfers.
  • Process zero-dollar cash receipts as required.

Qualifications :

  • Knowledge of GAAP.
  • Proficiency in Excel, including VLOOKUP and pivot tables.
  • Strong attention to detail and accuracy.
  • Strong organizational skills and ability to work under deadlines.
  • Effective communication skills, both internal and external.
  • Ability to work independently and as a positive team player.
  • Bachelor's degree in Accounting.
  • 2-3 years of accounting experience, preferably with exposure to fixed assets, non-profit accounting, or grants.
  • Exposure to Deltek Costpoint is a plus.
  • Advanced proficiency in Microsoft Excel.
  • Strong analytical, organizational, and communication skills.
  • Experience in cost accounting, finance, and reconciliations.
  • Experience with journal entries and managing multiple projects with deadlines.
  • Not-for-profit experience is beneficial.
  • Pay and Benefits :

    The pay range for this position is $65000.00 - $80000.00 / yr.

    MEDICAL PLANS DENTAL PLAN VISION PLAN FLEXIBLE SPENDING ACCOUNTS (FSA) LIFE AND AD&D DISABILITY INSURANCE EMPLOYEE ASSISTANCE PROGRAM VALUABLE EXTRAS

    Workplace Type :

    This is a hybrid position in Des Plaines, IL.

    Application Deadline :

    This position is anticipated to close on Oct 4, 2025.

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    Staff Accountant • Des Plaines, IL, US