Assistant Property Administrator

Job Description

Job Description

We are looking for a dedicated Assistant Property Administrator to join our team in Little Rock, Arkansas. In this long-term contract role, you will play a key part in supporting property operations, ensuring smooth communication between tenants, vendors, and property managers. This position offers an excellent opportunity to develop your skills in property management and administrative processes.

Responsibilities :

• Coordinate property maintenance and services while staying within budgetary constraints and addressing property needs.
• Follow up on repair work to ensure timely completion.
• Assist in gathering vendor bids to optimize resource allocation.
• Maintain and update tenant documentation in collaboration with Property Managers.
• Oversee tenant and vendor insurance certificates, ensuring timely updates as required.
• Review lease agreements prior to submission for system input.
• Process invoices by verifying their accuracy, coding for payment, and managing bank deposits.
• Support tenant correspondence and act as a liaison when the Property Manager is unavailable.
• Collaborate with the Property Manager and accounting teams to track collections, late payments, and notices.
• Facilitate administrative tasks related to tenant and property management needs.
• Proven experience in property management, including residential or commercial properties.
• Familiarity with leasing processes and tenant relations.
• Proficiency in using Yardi software for property administration tasks.
• Strong organizational skills with the ability to maintain accurate records.
• Excellent communication skills for interacting with tenants, vendors, and team members.
• Attention to detail when processing invoices and reviewing lease agreements.
• Ability to manage multiple priorities and meet deadlines effectively.
• Knowledge of industry standards and compliance requirements in property management.