Culinary Administrator | Part-Time | The Palm Beach County Convention Center

Oak View Group

Oak View Group is the global leader in venue development, management, and premium hospitality services for the live event industry. Offering an unmatched, 360-degree solution set for a collection of world-class owned venues and a client roster that includes the most influential, highest attended arenas, convention centers, music festivals, performing arts centers, and cultural institutions on the planet.

Culinary Administrator

The Culinary Administrator supports the Culinary Teamunder the supervision of the Executive Chef and Area Finance Managerby handling administrative tasks such as invoice processing, data entry, inventory assistance, and other clerical duties as assigned by the Chef. The role also includes supporting equipment maintenance tracking, creating banquet and concession labels, receiving orders when needed, and facilitating interdepartmental communication. This role pays an hourly rate of $18.00 to $20.00.

Benefits for Part-Time roles : 401(k) savings plan and 401(k) matching.

This position will remain open until October 30, 2025.

About the Venue

The Palm Beach County Convention Center is a multi-purpose facility in West Palm Beach, Florida, managed by the Oak View Group. The Center features a 100,000 square-foot exhibit hall, a 22,000 square-foot ballroom and 21,000 square feet of flexible meeting space, as well as connecting to the 400-room Hilton West Palm Beach.

Responsibilities

• Maintain team organization by coordinating calendars, meetings, and documentation.
• Daily audit of culinary time cards for accuracy.
• Communicate with the HR Coordinator on culinary team member attendance including late arrivals, no shows, late call outs and injuries.
• Assist the HR Coordinator in completing and submitting Injury Reports as needed.
• Prepare and create Banquet and Concession labels in alignment with BEOs (Banquet Event Orders) for all catering events and retail operations.
• Perform general clerical duties including filing, scanning, copying, and correspondence.
• Maintain accurate records for health and safety documentation or inspections.
• Perform consistent Food Safety & Health Internal Auditing Inspections on a bi-monthly basis to ensure company compliance.
• Support menu and inventory updates by formatting documents and updating spreadsheets or databases.
• Manage and restock basic office supplies and ensure equipment functionality.
• Assist in organizing and tracking preventative maintenance schedules for all kitchen equipment.
• Process culinary invoices and perform accurate data entry in accounting or inventory systems as assigned by the Area Finance Manager.
• Assist with monthly and year-end inventory procedures and reporting as assigned by the Area Finance Manager.
• Assist the Warehouse Team with receiving deliveries when the Warehouse Team Members are unavailable.
• Facilitate internal communication between the Culinary Team and other departments (e.g., Front-of-House, Warehouse, Administration, HR).
• Provide support during special events or high-volume periods as needed.

Qualifications

Strengthened by our Differences. United to Make a Difference

At OVG, we understand that to continue positively disrupting the sports and live entertainment industry, we need a diverse team to help us do it. We also believe that inclusivity drives innovation, strengthens our people, improves our service, and raises our excellence. Our success is rooted in creating environments that reflect and celebrate the diverse communities in which we operate and serve, and this is the reason we are committed to amplifying voices from all different backgrounds.

Equal Opportunity Employer

Oak View Group is committed to equal employment opportunity. We will not discriminate against employees or applicants for employment on any legally recognized basis ("protected class") including, but not limited to veteran status, uniform service member status, race, color, religion, sex, national origin, age, physical or mental disability, genetic information or any other protected class under federal, state, or local law.