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Business Support Administrator

Business Support Administrator

NewCastle Management GroupCharlottesville, VA, US
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Job Description

Job Description

At NewCastle Management Group, we specialize in developing and managing urban and suburban multifamily apartment communities.  The foundation of our business is extreme project selectivity—only pursuing the best available properties in strategically selected markets.  We combine this hyper-diligence with extensive multifamily experience and a wide range of industry competencies to create the best apartment communities for both our residents and investors.

If you are searching for a workplace that challenges your talents and recognizes your efforts, NewCastle is looking for team members to join our family of professionals who encourage and motivate you to become your very best.

At NewCastle, we invest in our associates, challenge them, develop them, and give them the tools to succeed. We strive to promote from within and focus heavily on both individual and team development in order to build on our foundation toward a strong future.

We are pursuing an experienced proactive, detail-oriented support administrator  to keep our corporate office running smoothly. This is a unique opportunity to support both our development divisions while playing a vital role in accounting coordination, vendor management, compliance reporting, and general operations.

If you enjoy being the go-to person in a fast-paced environment, love organizing systems, and have a knack for balancing financial and administrative tasks — we’d love to hear from you.

Essential Duties and Responsibilities

  • Manage daily office operations and serve as the point person for all internal communications and logistics
  • Handle A / P and A / R for both the management and development sides of the business
  • Coordinate with external accountants to support monthly and annual reporting
  • Process vendor payments, maintain accurate records, and resolve billing issues
  • Assist with financial reports and compliance submissions to agencies like HUD and Freddie Mac
  • Support onboarding for new hires and maintain asset tracking for company equipment
  • Provide light support on RealPage and Microsoft systems
  • Plan office meetings, team events, and oversee supply and equipment management
  • Help update company website and manage marketing collateral
  • Perform other office and administrative duties as needed

Knowledge, Skills and Abilities :

  • Strong organizational skills with the ability to manage multiple tasks
  • Professional communication skills (written and verbal)
  • Familiarity with A / P, A / R, and general accounting processes
  • Comfortable working with QuickBooks, RealPage, Microsoft Office (Excel, Outlook, Teams)
  • Discreet, professional, and reliable with a team-first attitude
  • Experience in property management or real estate development is a plus

    • Education and Experience :

  • Bachelor’s degree in Business Administration or related field
  • 3+ years of experience in property management, office management, bookkeeping, and administrative support.

    • Why Join Us?

  • Be part of a collaborative, growth-focused company
  • Gain exposure to both property management and real estate development
  • Enjoy a stable, professional work environment with the ability to make an impact
  • Competitive salary and benefits package

    • Ready to bring structure, organization, and energy to our corporate office? Apply now and help shape the backbone of our growing team.

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    Support Administrator • Charlottesville, VA, US