Executive Assistant (RapidScale)

Executive Assistant II

At RapidScale, exceptional technology is powered by exceptional people. We deliver secure, reliable managed and advisory services across private, public, and hybrid clouds, helping organizations innovate, adapt, and grow. As an Elite Broadcom VMware VCSP Partner and top partner with AWS, Azure, and Google, our solutions focus on business outcomes with embedded cyber resiliency and AI to protect today and enable tomorrow backed by the strength of the Cox family of companies.

Every leader needs a partner they can rely upon. At RapidScale - part of Cox Business- we are looking for an astute and clear-sighted Executive Assistant to provide targeted organizational support to the RapidScale C-suite. In this mission-critical role, you'll work closely with the company's leadership team, their administrators, and the broader Raleigh-based team. You'll be counted on for your excellent (and seemingly effortless) interpersonal skills, strong judgment, creative problem solving and confident decision making.

What You'll Do :

You'll be expected to provide seamless administrative support, including calendar management, meeting prep, travel arrangements, group event coordination, budget management, expense reporting, and communications.

As part of your creative coordination, you may prepare presentations, reports, agendas, and other documents using word processing, spreadsheet and presentation software packages.

Naturally, you'll need to demonstrate a high level of integrity, professionalism and confidentiality, because you'll be handling sensitive information. You understand that means showing a keen sense of tact, discretion and good judgment.

You'll need to exhibit a high degree of innovation and responsiveness so that you can plan, prioritize and organize in a fast-paced, rapidly changing environment.

To better manage your team's diverse needs, you will prepare and distribute notes from or for key functional meetings, conferences, and similar proceedings.

Qualifications :

Ideally, you've already had some extensive experience working with senior executives and their counterparts and are comfortable with that kind of dynamic environment. Here are some of the other important qualities we're looking for :

High School Diploma / GED and 7 years' experience in a related field. The right candidate could also have a different combination, such as any level degree / certification beyond a HS diploma / GED in a related discipline and 5 years' experience; or 9 years' experience in a related field.

3+ years experience supporting senior-level Executives preferred Expertise in Microsoft Office including Outlook, Word, Excel and PowerPoint

Excellent interpersonal skills with ability to relate professionally with executive-level management

Strong written and verbal communication skills, with ability to use judgment to field inquiries professionally and efficiently

Critical thinker with strong attention to detail and accuracy

Demonstrated experience maintaining confidentiality and discretion given the nature of the work

Ability to be available, as needed, to monitor urgent emails, or take calls

Strong planning, organization, meeting coordination and project management skills

Demonstrated ability to prioritize, meet deadlines, work independently and manage multiple tasks simultaneously

Benefits :

Employees are eligible to receive a minimum of sixteen hours of paid time off every month and seven paid holidays throughout the calendar year. Employees are also eligible for additional paid time off in the form of bereavement leave, time off to vote, jury duty leave, volunteer time off, military leave, and parental leave.

Benefits of working at Cox may include health care insurance (medical, dental, vision), retirement planning (401(k)), and paid days off (sick leave, parental leave, flexible vacation / wellness days, and / or PTO). For more details on what benefits you may be offered, visit our benefits page. Cox is an Equal Employment Opportunity employer All qualified applicants / employees will receive consideration for employment without regard to that individual's age, race, color, religion or creed, national origin or ancestry, sex (including pregnancy), sexual orientation, gender, gender identity, physical or mental disability, veteran status, genetic information, ethnicity, citizenship, or any other characteristic protected by law. Cox provides reasonable accommodations when requested by a qualified applicant or employee with disability, unless such accommodations would cause an undue hardship. Applicants must currently be authorized to work in the United States for any employer without current or future sponsorship.