Onsite Event Specialist

Onsite Event Coordinator

Maritz Business Events Solutions helps organizations create impactful and memorable experiences through expertly designed meetings, conventions, tradeshows, and corporate events. We partner with clients to provide innovative event strategies, logistical support, and flawless execution, all while focusing on attendee engagement and delivering measurable business outcomes. At Maritz, we blend creativity, technology, and data-driven insights to produce tailored events that inspire and drive results. The Onsite Event Coordinator is the day-of onsite primary client point of contact for assigned programs and events. This role is responsible for the onsite execution of all program and event logistics, ensuring exceptional client / guest experiences by providing superior customer service for Maritz Business Events Solutions onsite operations. Additionally, you will be responsible for maintaining and auditing assigned internal event spaces.

Unlike other event management companies, we take a science-based approach to corporate event management. We use the latest findings from neuroscience researchers to design and execute events that transform businesses and people. We focus on individual business objectives that drive business results and improve engagement with customers, employees and channel partners. But it's our team that really sets us apart. The drive behind our power is our team's passion. We aren't just passionate about corporate event management. We're also passionate about our team and our culture. A great work culture doesn't happen by accident. Guided by our Signature Core Value - First, Take Good Care of Each Other - the Maritz Travel culture has been consciously designed to connect every single one of our people to the purpose and beliefs that we are working toward every day.

Please Read : This is an onsite role 5 days per week in Kirkland, WA.

60% - Event Operation Logistics

Manages all onsite logistics for assigned program / event : transportation, registration, hospitality desk, catering, facilities, activities, technology and executive / VIP handling. Provides guidance and is consultative to clients and guests. Conforms to all corporate, department & performance policies. Assists in problem solving. Anticipates and resolves challenges onsite. Maintains proactive, positive, open line of communication with client to ensure understanding of expectations and client satisfaction. Ensures overall attendee and guest experience is exceptional by demonstrating a high level of customer service.

20% - Internal Event Space Management

Responsible for regularly maintaining and auditing assigned internal event spaces. Demonstrates strong attention to detail by identifying areas that need improvement. Manages running list of maintenance items, submitting request and following up to ensure issue is resolved.

20% - Administrative / Project Support

Manages team resource documents and various projects as assigned by manager.

Qualifications

• Bachelor's degree or equivalent experience required. Strong preference for degree programs in hospitality / event management or equivalent hospitality experience.
• Excellent computer skills, knowledge of G-suite tools & ability to learn new technology quickly.
• Professional communication, teamwork and leadership skills required.
• Must have ability to work with a flexible schedule that could include last minute changes.
• Must be able to handle physical demands of the position which may include but are not limited to : extensive standing, lifting, etc.
• Must be dependable, flexible, self-directed and able to work with all levels of employees both independently and in a team.

Disclaimer : This job description is designed to indicate the general nature and level of work performed by associates within this classification. It is not designed to confirm or be interpreted as a comprehensive summary of all duties, responsibilities and qualifications required of associates assigned to this job.

Pay Range : $70,000 annually

Your working hours will flex and adapt to event needs, but they'll generally fall between 8 : 00 AM - 5 : 00 PM however sometimes hours of support will include 7 : 00 AM to 7 : 00 PM timeframe. Because of the nature of events, occasional work outside these hours, including early mornings, late evenings, and weekends, may be required. Your manager will work with you to ensure your schedule is balanced.

Maritz offers a comprehensive benefits package for full-time employees including medical, dental, vision, life insurance, disability, 401k, tuition reimbursement, paid time off, and more! Part-time employees may qualify for medical, 401k, and paid time off depending on total hours worked.

Maritz will only employ applicants who have authorization to work permanently in the U.S. This is not a position for which sponsorship will be provided. Those who need sponsorship for work authorization now or in the future are not eligible for hire. No calls or agencies please.

Maritz is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to sex, race, color, religion, national origin, age, marital status, political affiliation, sexual orientation, gender identity, genetic information, disability or protected veteran status. We are committed to providing a workplace free of any discrimination or harassment. If you have a disability and are having difficulty accessing or using this website to apply for a position, you can request help by calling 1-636-827-9761 or by sending an email to peopleanddevelopment@maritz.com.