Event Planner - Cleveland County Fairgrounds

Position Overview The Meeting, Convention, and Event Planner will assess and conceptualize clients’ needs and desires for a variety of meetings, conventions, and events, and make all arrangements necessary to execute the client’s desired vision and goal.

Compensation $60,000.00 - $70,000.00 Typical Functions Consults with clients to assess and understand their needs for the event; areas of discussion and consultation include staffing, meeting rooms, convention halls, ballrooms, hospitality suites, hotel rooms, catering, signage, programs, music, security, display areas, and other specialized requirements.

Compiles a list of prospective event locations; visits locations with clients and provides guidance on the final selection.

Compiles price lists and negotiates contracts for services, dates, times, and spaces.

Consults with clients and coordinates with staff to plan and develop event schedule, topics, and featured speakers.

Ensures that events meet legal, safety, and health requirements and regulations; obtains necessary permits from fire and health departments.

Coordinates transportation for guests, attendees, speakers, or other parties.

Coordinates registration process for event participants.

Manages all administrative duties and details associated with the event including financial operations, distribution of promotional materials, and responding to inquiries.

Develops and maintains current lists of available venues and services, and pricing options.

Maintains current knowledge of event planning standards and trends by attending seminars, consulting with other professionals, and reading trade publications.

Performs other related duties as assigned Knowledge and Skills Excellent verbal and written communication skills.

Excellent interpersonal and customer service skills.

Excellent organizational skills and meticulous attention to detail.

Excellent time management skills with a proven ability to meet deadlines.

Creative and effective problem-solving skills.

Ability to prioritize tasks and to delegate them when appropriate.

Ability to respond to problems and to assist clients with a calm, courteous, and helpful manner and attitude.

Thorough understanding of legal regulations and permits required for events.

Proficient with Microsoft Office Suite or related software Compliance and Safety :

• The employee shall be knowledgeable and follow Cleveland County’s safety policies and procedures.
• The employee must immediately report any accidents, unusual occurrences, or any other safety-related issues to his / her supervisor.  Minimum Qualifications Bachelor’s degree in hospitality, Meeting, and Event Planning or related field required.
• At least two years of experience in customer service, retail, event planning, or a related field Bachelor’s degree in hospitality or related field or equivalent combination of education and experience required.
• Special Requirements Applicants must be currently authorized to work in the United States on a full-time basis without sponsorship.
• Successful completion of a pre-employment background check Must possess a valid driver's license from a U.S.
• State or Territory to perform necessary job-related travel.
• Benefits Highlights Cleveland County is proud to provide a comprehensive benefits package designed to support our employees and their dependents.

Our benefits include :