Executive Assistant / Travel Coordinator

Executive Assistant / Travel Coordinator

A well-established firm is looking for an Executive Assistant / Travel Coordinator to support a high-level executive based in New York City. This role will be part of a small team of skilled and collaborative assistants. Together, the team supports all aspects of the executive's personal and professional activities, including travel and logistics. This position requires traveling with the executive, as needed.

EA-specific responsibilities include wide-ranging administrative tasks, such as complex calendar management, oversight of in-office operations, general personal assistance work, and high-volume internal and external communications.

Travel-specific responsibilities include the planning and management of trip arrangements, such as comprehensive travel-related research, the preparation of detailed, precise itineraries and contingency plans, site setup, and oversight of vendors and service providers.

Desired traits :

• Outstanding critical thinking, analytical, and organizational skills and a sharp eye for detail
• Strong communication abilities, both verbal and written
• Proactive and creative approach to problem solving
• Team-oriented mindset and willingness to work on both high- and low-level tasks
• Ability to thrive in a dynamic, fast-paced environment

This is a unique opportunity to join a positive and respectful organization where excellent performance is recognized and rewarded. The right candidate will be enthusiastic about contributing widely and growing with the role and team over time. Prior executive support, administrative, and / or travel planning experience is a plus.

Compensation includes a starting salary range of $140,000 to $180,000 per year, a sign-on bonus, and a generous benefits package. This is a full-time position in New York City.

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