Procure to Pay Manager (P2P)

XQ Institute is the nation's leading organization dedicated to rethinking the high school experience so that every student graduates ready to succeed in life. We work in communities nationwide, with individual schools and entire school systems, to help them dream big about what high school could be, turn their innovative ideas into action, and create more rigorous and equitable schools.

The Opportunity

XQ Institute is seeking a Procure to Pay (P2P) Manager, based in Oakland, CA, to lead the organization’s end-to-end procurement-to-payment function, ensuring a seamless connection between vendor sourcing, contract lifecycle management, purchasing, and accounts payable processes. As an individual contributor reporting to the Finance Manager, this role will design and oversee P2P processes that are efficient, compliant, data-driven, and customer-centric, tailored to the needs of a nonprofit environment.

The ideal candidate will bring expertise in procurement and contracting, a strong understanding of AP / accounting workflows, and the ability to work cross-functionally across finance, legal, and program teams to ensure timely and accurate vendor engagement, contracting, invoicing, and payments.

This role offers significant exposure to the full procure-to-pay lifecycle, providing a unique vantage point across procurement, contracting, and finance operations. The P2P Manager will play a critical role in shaping organizational systems, improving vendor accountability, and ensuring fiscal stewardship, while gaining direct experience with financial strategy and operations leadership.

Requirements

Key Responsibilities

P2P Process Design & Management

• Design, implement, and continuously improve procure-to-pay workflows, integrating procurement, contracting, and payment processes into a unified system.
• Develop and maintain policies that align P2P activities with organizational priorities, compliance requirements, and fiscal controls.
• Partner with Finance leadership to ensure procurement activities align with cash flow, budgeting, and forecasting cycles.

Contract Lifecycle & Procurement Oversight

Accounts Payable & Vendor Payment Management

Vendor Management & Reporting

Cross-Functional Collaboration

Qualifications

Required

High level of discretion, integrity, and professionalism in handling confidential and financial information.

Preferred (Not Required)

Benefits

Compensation

XQ offers a competitive salary commensurate with experience, along with a comprehensive benefits package that supports employee health, well-being, and financial security. This is a full time exempt position. This includes a 6% employer 401(k) match and robust health benefits.

Salary range : $135,000 to $150,000

Location

XQ is headquartered in Oakland, CA with offices in Washington DC and New York City. This role will be based in Oakland, working out of our Oakland office.