Administrative Assistant - Admin

Job Description

Job Description

Agency Profile : Spectrum Health & Human Services respectfully partners with adults, children, and families as they recover from behavioral, emotional, mental health and / or substance related disorders by offering individualized and meaningful opportunities of hope, empowerment and support to achieve self-defined improvements in their quality of life.

Full-time : 227 Thorn Avenue, Orchard Park, NY

SUMMARY OF POSITION FUNCTION :

Performs clerical tasks and provides clerical support to our administrative offices.

MAJOR DUTIES AND RESPONSIBILITIES :

• Knowledge and demonstration of agency core values in day-to-day activities
• Ensure the criteria for a high performing team member and the values that support trust, interdependencies and teamwork are role modeled and consistently evidenced in the work environment
• Consistently maintain a neat, organized work environment
• Processes all incoming and outgoing mail, picks up and takes mail to the post office daily.
• Prepares all interoffice mail for distribution and coordinates delivery with agency courier.
• Prepares business letters, memorandums, as well as any other tasks requested by Executive Leadership, HR, Finance, Billing Department, supervisors, etc.
• Prepares routine correspondence for signature.
• Answers telephone and directs calls to appropriate person, greets all administrative visitors
• Ordering and tracking of office supply inventory and equipment, includes placing specialized orders for catering, agency merchandise, etc.
• General office upkeeping; including stocking and maintaining a clean breakroom.
• Operates office machines and instructs others in the operation of same.
• Uploading documents and data entry into SharePoint.
• Manages faxes via Updox and distributes documents to the correct department.
• Uses electronic health record to locate client information
• Other Duties as assigned

SKILLS / COMPETENCIES :

EDUCATION REQUIREMENTS :

EXPERIENCE :

COMPENSATION : $17 / hr