Correction Records Sentence Computation / Release Officer BOSC (20098127))

Correction Records Sentence Computation / Release Officer Bosc

This posting is for BOSC

Job Duties :

• Requires considerable knowledge of records management in order to maintain and update inmate files in the DOTS / DOTS Portal computer system by computing and posting inmate sentences, additional sentences, earned credit, jail time credit, prior prison credit and parole eligibility.
• Processes admission documents of all inmates entering Department of Rehabilitation and Correction by reviewing court records for accuracy and missing information.
• Maintains correspondence with other agencies and courts for verification of documents and inquiries.
• Reviews inmate records to ensure release of inmate from prison is appropriate.
• Reviews records for compliance with registration laws and DNA testing requirements.
• Operates Offender Watch and computer terminals to receive and transmit confidential information.
• Research LEADS for pending warrants and detainers.
• Coordinates pickup arrangements with detaining authorities.
• Obtains reporting instructions for inmates being released under supervision.
• Adjusts certified release date by earned credit to justify correct release date.
• Enters TC and parole release dates as directed.
• Prepares release of authorization documents for supervisory approval.
• Ensures release authorizations are provided to the prisons for timely release of inmates.
• Enters information in the DOTS Portal and updates and corrects as needed.
• Runs various reports in DOTS Portal and Microsoft software.
• Maintains inmate Legal Files by updating the file with accurate information, filing all incoming documents and comparing release date to ensure accuracy.
• Maintains and updates inmate records by scanning information to OnBase document management system.
• Enters information into DOTS Portal as needed.
• Enters appropriate status and reason codes into DOTS Portal.
• Maintains correspondence with other agencies and responds to kites / inmate inquiries.
• Opens, sorts, and distributes mail.
• Completes other bureau functions as assigned.

Why Work for the State of Ohio

At the State of Ohio, we take care of the team that cares for Ohioans. We provide a variety of quality, competitive benefits to eligible full-time and part-time employees

Qualifications

Formal education in arithmetic that includes addition, subtraction, multiplication, division, fractions, decimals & percentages & in reading, writing & speaking common English vocabulary; 12 mos. trg. or 12 mos. exp. in processing, reviewing & preparation of adult correctional inmate or juvenile offender records & applicable state & / or departmental procedures, rules & laws. -Or 9 mos. exp. as a Correction Records Management Officer, 63231. -Or equivalent of Minimum Class Qualifications For Employment noted above. Job Skills : Records Management

Supplemental Information

Application Procedures : In order to be considered for this position, you must apply on-line through this posting website. (We no longer accept paper applications.)

If you require a reasonable accommodation for the application process, please contact the Human Resources Office so proper arrangements can be made. Otherwise, you will be given specific instructions on requesting an accommodation if you are invited to an assessment and / or interview.

The Ohio Department of Rehabilitation and Correction is a tobacco-free workplace.

Pre-Employment Drug Testing : All final applicants tentatively selected for this position will be required to submit to urinalysis to test for illegal drug use prior to appointments. Testing will also be performed for the presence of marijuana. An applicant with a positive test shall not be offered employment unless the applicant submits medical documentation of legally prescribed medications or a recommendation for medical marijuana.

Pre-Employment Background Investigation : The final applicant selected for the position will be required to undergo a criminal background check. An individual assessment of an applicant's prior criminal convictions will be made before excluding an applicant from consideration. The Ohio Department of Rehabilitation and Correction is prohibited from hiring :

ADA Statement Ohio is a Disability Inclusion State and strives to be a model employer of individuals with disabilities. The State of Ohio is committed to providing access and inclusion and reasonable accommodation in its services, activities, programs and employment opportunities in accordance with the Americans with Disabilities Act (ADA) and other applicable laws.

Drug-Free Workplace The State of Ohio is a drug-free workplace which prohibits the use of marijuana (recreational marijuana / non-medical cannabis). Please note, this position may be subject to additional restrictions pursuant to the State of Ohio Drug-Free Workplace Policy (HR-39), and as outlined in the posting.