Senior Project Coordinator

Senior Project Coordinator

At Takeda, we are a forward-looking, world-class R&D organization that unlocks innovation and delivers transformative therapies to patients. By focusing R&D efforts on four therapeutic areas and other targeted investments, we push the boundaries of what is possible in order to bring life-changing therapies to patients worldwide.

The Senior Project Coordinator will provide support in two areas : first is administrative assistance including, but not limited to, calendar management, expense reports, domestic and international travel arrangements, purchase orders, event planning, office supplies and other administrative support for the manager and leadership team in accordance with Company policies and procedures and second : project management where s / he is responsible for coordinating and implementing various projects and initiatives (including Business Performance and Risk Management), communicating cross-functionally about the projects, sharing project-related issues, identifying risks and issues, managing schedules / timelines and expectations, and ensuring projects are completed on time and on budget at an acceptable degree of quality.

Administrative Support (approximately 50%)

• Performs all work and makes decisions with minimal supervision and / or instructions.
• Communicates in a clear, professional and articulate manner; able to communicate complex information / data in a simple manner both orally and in writing
• Actively manages calendars of manager and / or staff and maintains distribution lists, FTEs and contractor lists, keeping data up to date and relevant
• Create and drive deliverables as they pertain to the department, including PowerPoint presentations, Excel spreadsheets
• Schedules and coordinates virtual, onsite and offsite meetings including, but not limited to, managing invitations, tracking responses, entertainment, transportation, dining, budgets, etc., in accordance with manager and / or staff instructions and company policy. Role to be an expert in the practice of running virtual meetings.
• Receives all visitors and handles all registration and / or scheduling for any onsite or offsite guests
• Prepares, processes, and reconciles all expense reports, credit card statements, invoices, purchase orders, and accounts payables with minimal oversight and in accordance with Company policies
• Provide support and guidance for the purchase to pay process to the department, becoming a super user / key authority.
• Prepares all travel arrangements, including domestic and international, and creates detailed itineraries.
• Collaborates and provides necessary support for other administrative staff, when necessary

Project Management (approximately 50% total)

Minimum Requirements / Qualifications :

More about us :

At Takeda, we are transforming patient care through the development of novel specialty pharmaceuticals and best in class patient support programs. Takeda is a patient-focused company that will inspire and empower you to grow through life-changing work.

Certified as a Global Top Employer, Takeda offers stimulating careers, encourages innovation, and strives for excellence in everything we do. We foster an inclusive, collaborative workplace, in which our teams are united by an unwavering commitment to deliver Better Health and a Brighter Future to people around the world.

This position is currently classified as "hybrid" following Takeda's Hybrid and Remote Work policy.

Takeda Compensation and Benefits Summary

We understand compensation is an important factor as you consider the next step in your career. We are committed to equitable pay for all employees, and we strive to be more transparent with our pay practices.

For Location : Boston, MA

U.S. Hourly Wage Range : $34.28 - $53.89

The estimated hourly wage range reflects an anticipated range for this position. The actual hourly wage offered may depend on a variety of factors, including the qualifications of the individual applicant for the position, years of relevant experience, specific and unique skills, level of education attained, certifications or other professional licenses held, and the location in which the applicant lives and / or from which they will be performing the job. The actual hourly wage offered will be in accordance with state or local minimum wage requirements for the job location.

U.S. based employees may be eligible for short-term incentives. U.S. based employees may be eligible to participate in medical, dental, vision insurance, a 401(k) plan and company match, short-term and long-term disability coverage, basic life insurance, a tuition reimbursement program, paid volunteer time off, company holidays, and well-being benefits, among others. U.S. based employees are also eligible to receive, per calendar year, up to 80 hours of sick time, and new hires are eligible to accrue up to 120 hours of paid vacation.

EEO Statement

Takeda is proud in its commitment to creating a diverse workforce and providing equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, parental status, national origin, age, disability, citizenship status, genetic information or characteristics, marital status, status as a Vietnam era veteran, special disabled veteran, or other protected veteran in accordance with applicable federal, state and local laws, and any other characteristic protected by law.